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Open nowFirst seen 4 days ago

Executive Assistant

MINDFREE Consulting | Insurance Talent Hub143 open roles

Where
Beirut, Beirut Governorate, Lebanon
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Your applicationOpen nowExecutive AssistantMINDFREE Consulting | Insurance Talent Hub · Beirut, Beirut Governorate, Lebanon

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on MINDFREE Consulting | Insurance Talent Hub's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: first seen 4 days ago

The posting

Our client is a leading global consulting firm, helping the world's top businesses, governments and organizations. Looking for a new "Executive Assistant " covering Middle East region.

This position will be reporting to the Office Manager.

Primary duties and responsibilities

Diary management

  • Extensive management of on-line diaries, booking appointments and arranging meetings, updates as required

Ensure Executive get to meetings on time with appropriate documentation

  • Acting as back up in managing other Executives and Principals diaries when their EAs are not available

Call management

  • Handling and screening calls for Executive/s
  • Taking and passing messages to Executive/s in a timely manner
  • Organizing conference calls as needed and maintaining call record for accounts purposes

Email management

  • Monitoring Executives email inboxes when they are out of the office or at meetings and taking action as necessary

Appraisal management

  • Organizing interview times as part of Strategy& appraisal system for Executive/s at appraisal time
  • Travel Booking
  • Organizing business travel and accommodation bookings for Executive/s and occasionally for other client staff on related projects

Expenses and Timesheets

  • Coordinating and preparing monthly expenses claims and fortnightly timesheet submissions for Executive and own expenses and timesheets by due dates

Medical expenses

Coordination of reimbursement of medical expenses for Executive/s and their families as part of the executive health scheme

Meetings

  • If in the office, organizing boardroom bookings and refreshments
  • If external meeting, organizing all logistics

Client relationships

  • Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication

Executive and Principal general admin

  • Proofreading and finalizing of documents when required i.e. presentations, proposals, letters
  • General filing
  • Assisting Executive/s client team in copying of documents if needed
  • Client database management and marketing assistance when needed. Keeping Executive/s own contacts databases up to date

Other

  • Assisting other EAs during busy periods
  • Provide reception cover on an ad-hoc basis
  • Assisting with the organization of Strategy& events as needed including dinners and outside events

Knowledge, skills, and abilities

Qualifications:

University degree

Minimum of 3 year experience in a PA/EA role

Experience with a professional services firm preferred

Skills:

  • Intermediate to advanced level on Excel, Word and PowerPoint
  • Ability to use Microsoft Outlook
  • Must possess good keyboard skills (a minimum of 30 wpm)
  • Excellent organizational skills
  • Good oral and written communication skills
  • Good interpersonal skills and intrapersonal skills
  • Must possess a professional telephone manner
  • Demonstrated ability to work under pressure
  • Demonstrated team player and dedication to provide high level of service
  • Must possess a warm, friendly and professional demeanor
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