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Open nowFirst seen 4 days ago

Workflow Coordinator

MINDFREE Consulting | Insurance Talent Hub143 open roles

Where
Beirut, Beirut Governorate, Lebanon
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Your applicationOpen nowWorkflow CoordinatorMINDFREE Consulting | Insurance Talent Hub · Beirut, Beirut Governorate, Lebanon

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on MINDFREE Consulting | Insurance Talent Hub's own form.

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: first seen 4 days ago

The posting

Our client is a leading global consulting firm, helping the world's top businesses, governments and organizations. Looking for a new "Workflow Coordinator" in their Beirut office.

This position reports to Presentation Design Associate Manager (PDAM), Creative Services Associate Manager (CSAM), and UX/UI Associate Manager (UX/UI AM)

Primary duties and responsibilities Project planning and scheduling

  • Manage the VCS booking system and maintain a well-communicated schedule and up-to-date entries for all phases of the VCS projects
  • Prioritize project work, based on strategic importance, pending tasks, resources availability and deadlines
  • Ensure projects brief/changes are clear and signed off
  • Assist in VCS projects planning including but not limited to briefs, tasks breakdown, time estimation and project framework such as resources and final output definition

Project control

  • Coordinate input from the client to internal team and vendor on time
  • Ensure project meets internal and client expectations in terms of budget, delivery timelines, and strategy
  • Identify/track/manage/mitigate risk on clients projects. Escalate these issues to PDAM, CSAM, UX/UI AM and/or client when necessary to ensure minimal impact to quality, budget, and timeline
  • Actively collect and build on clients feedback to improve deliverables

Project communication

  • Manage day-to-day client interaction and communicate effectively with clients to identify their needs, set and manage their expectations and propose alternative solutions
  • Provide updates on projects progress, risks, timelines in a timely manner

Project accounting and finance

  • Understand the VCS ME pricing model, ensuring that charges reported by resources are aligned with the cost initially communicated to client
  • Validate and update the VCS booking system
  • Follow up with clients regarding missing data, including charge codes
  • Internal project reporting and administration
  • Monitor the projects progress and update the VCS booking system
  • Monitor and report client and team satisfaction, projects quality and success metrics
  • Track tasks and sheets, submit reports (iPower, daily tracking sheets, etc.), report VCS deliverables

Functional responsibilities

  • Handle clients projects autonomously
  • Apply correct use of firm templates and branding guidelines to produce high quality deliverables in an efficient and timely manner
  • Participate in brainstorming sessions, create concepts, develop visuals and finalize projects related to Strategy& and to its clients
  • Support with staff induction

Knowledge, skills, and abilities Qualifications:

Graphic design college degree

  • Two to three years experience in graphic design. Experience in project coordination is a plus.

Skills:

  • Fluency in spoken and written English and Arabic
  • Good knowledge of PowerPoint and other relevant Microsoft software (Word, Excel)
  • Excellent knowledge of Adobe Suite, UI/UX and web design knowledge is a plus
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