The posting
Location: India
Department: Finance / HR Operations
Employment Type: Internship
Experience: Fresher / 0–1 year
About the Role
We are looking for a detail-oriented and motivated Junior Payroll & HR Operations Intern to support our payroll and HR operations across India, US, Malaysia and Australia.
The role will provide hands-on exposure to employee onboarding, payroll processing, employee master data, payroll inputs, documentation, payroll reconciliations, reporting and country-specific payroll activities.
Key Responsibilities
1. Payroll Onboarding
- Support payroll onboarding of new employees across India, US, Malaysia and Australia.
- Collect and verify payroll-related documents and employee information.
- Validate employee master data, salary details, bank details, tax information and other payroll inputs.
- Coordinate with HR and employees to resolve missing or incorrect information.
- Ensure all onboarding documentation is complete and properly maintained.
2. Monthly Payroll Support
- Assist in collecting and validating monthly payroll inputs including attendance, leave, incentives, reimbursements, new joiners, exits and salary changes.
- Support payroll processing and validation before payroll is finalized.
- Perform basic checks on payroll reports to identify discrepancies.
- Coordinate with HR, Finance and payroll vendors for payroll-related activities.
3. Multi-Country Payroll Support
- Assist with payroll activities for India, US, Malaysia and Australia.
- Maintain country-wise payroll trackers and documentation.
- Support the payroll team in collecting information required for country-specific payroll processing and statutory compliance.
- Maintain a calendar of payroll deadlines, filings and other recurring payroll activities.
4. Payroll Reconciliation & Reporting
- Assist in payroll reconciliation with payroll reports, bank payments and accounting records.
- Prepare basic payroll MIS and management reports.
- Maintain payroll trackers and supporting schedules.
- Assist in identifying and following up on payroll discrepancies.
5. Employee Payroll Support
- Assist in responding to basic employee queries relating to payroll, payslips, deductions, reimbursements and payroll documentation.
- Escalate complex payroll or compliance matters to the Payroll/Finance team.
- Maintain strict confidentiality of employee and payroll information.
6. Documentation & Compliance
- Maintain accurate payroll records and supporting documentation.
- Assist in preparing documents and reports required for internal and external audits.
- Support statutory payroll compliance activities under the guidance of the payroll team.
- Maintain proper filing of payroll-related records.
7. HR Operations Support
- Support employee onboarding and exit formalities.
- Assist with employee master data updates and HRIS maintenance.
- Support other HR and Finance activities related to employee administration and payroll.
- Assist with process improvement and documentation of payroll processes.
Required Skills
- Graduate or pursuing a degree in Commerce, Finance, Accounting, HR or a related field.
- Basic understanding of payroll, accounting or HR operations.
- Good knowledge of MS Excel / Google Sheets.
- Strong numerical and analytical ability.
- Excellent attention to detail.
- Good written and verbal communication skills.
- Ability to work with confidential information.
- Strong follow-up and organizational skills.
- Willingness to learn international payroll processes.
Preferred: Basic knowledge of Excel functions such as VLOOKUP/XLOOKUP, Pivot Tables and basic formulas. Knowledge of any HRMS/payroll software will be an advantage.
Ideal Candidate
The ideal candidate should be highly organized, comfortable working with numbers and Excel, detail-oriented and willing to learn. The person should be comfortable coordinating with employees and teams across different countries and time zones.
This role is particularly suitable for a B.Com / BBA / MBA / M.Com graduate or final-year student interested in building a career in Payroll, Finance or HR Operations.
What You Will Learn
- End-to-end payroll operations
- Multi-country payroll processes
- Employee onboarding and payroll setup
- Payroll reconciliations and MIS
- Payroll compliance and documentation
- HRIS / payroll systems
- International payroll operations across India, US, Malaysia and Australia
- Payroll audit and control processes
