The posting
Company Overview
Jamiyah Singapore, founded in 1932, serves the community by providing welfare services to the less privileged and disadvantaged of all races and faiths, continuing its legacy of compassion and support.
Job Summary
As an HR Executive at Jamiyah Singapore, you will support the full employee lifecycle as a generalist, enhancing workforce efficiency and fostering a culture of continuous learning to build a skilled, compassionate, and future-ready workforce.
Responsibilities
- Coordinate and administer staff learning, training, and professional development programmes to enhance employee skills and growth
- Research and recommend relevant training courses, providers, and development opportunities aligned with organisational needs
- Maintain and update training calendars, learning records, and programme information for accurate tracking
- Manage training approvals, procurement documentation, purchase requisitions, and training-related payments to ensure smooth operations
- Monitor training participation, expenditure, and programme effectiveness to optimize learning investments
- Support learning and talent development reporting and data analysis to inform HR strategies
- Coordinate end-to-end training administration including applications, approvals, registration, confirmation, and follow-ups to ensure participant engagement
- Oversee funding and grant claim submissions for relevant schemes to maximise resource utilisation
- Track and report training outcomes, attendance, and cost-effectiveness to measure impact
- Support daily HR operations by processing HR-related matters timely and accurately to maintain smooth HR functions
- Prepare and review purchase requisitions, invoices, payment documentation, and expenditure records for financial accuracy
- Monitor HR-related budget utilisation and coordinate with Finance on budget updates and payment follow-ups to ensure fiscal responsibility
- Support administrative matters involving sponsorships and scholarship billings where applicable to maintain proper records
- Ensure proper documentation, record management, and adherence to internal HR policies and procedures for compliance
- Prepare and maintain HR reports, dashboards, and data analysis covering recruitment, learning and development, and other HR activities to support decision-making
- Review HR data, identify trends, and provide insights to management for strategic planning
- Identify opportunities to streamline HR workflows and improve operational efficiency through process improvements
- Explore and apply organisation-approved AI tools, automation, and digital solutions to enhance productivity and accuracy
- Validate AI-generated outputs and ensure responsible handling of confidential employee data to maintain data integrity
- Coordinate assigned HR projects and initiatives including planning, timelines, documentation, and implementation to achieve project goals
- Liaise with department heads, employees, vendors, and relevant external stakeholders to facilitate collaboration
- Support staff engagement activities and organisation-wide HR initiatives to strengthen workplace culture
- Provide updates and follow up on outstanding matters to ensure timely completion of HR tasks
- Implement and monitor employee retention strategies including exit interviews and turnover analysis to reduce attrition
- Coordinate mentorship programmes and employee engagement initiatives to foster development and satisfaction
- Conduct employee pulse surveys to assess job satisfaction and recommend improvements for a positive work environment
- Assist in grievance handling and conflict resolution to maintain a respectful and supportive workplace
- Serve as the main point of contact for training-related queries across Jamiyah’s departments and centres to provide guidance and support
- Undertake other HR-related assignments and responsibilities as required to support organisational needs
Preferred competencies and qualifications
- Diploma or Degree in Human Resource Management, Organisational Development, Business Administration, or a related field
- 4–5 years of HR experience in recruitment, employee engagement, HR operations, or learning and development
- Experience managing grant schemes and working with regulatory bodies is highly desirable
- Experience organising events is an advantage
- Strong negotiation, interpersonal, facilitation, and stakeholder engagement skills
- Excellent project management and organisational abilities with high attention to detail
- Strong problem-solving, analytical, and reporting capabilities using HR metrics and insights
- Proficient in HR technologies, Microsoft Office (Excel, Word, PowerPoint), and comfortable using AI tools
- Ability to manage confidential information with integrity
- Ability to meet deadlines under pressure
- Willingness to work occasional evenings or weekends for events
- Commitment to Jamiyah’s mission, vision, and values
- Maintains high standards of professional and ethical conduct
- Supports and promotes diversity and inclusion in the workplace
- Engages in continuous learning and development
- Contributes to teamwork and collaboration across departments
- Ensures compliance with all legal and regulatory requirements
- Willingness to take on additional responsibilities
