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Open nowPosted 23 days ago

1 yr Contract HR Executive Assistant (Benefits L&D/ Healthcare) #HZO

MyCareersFuture94,028 open roles

Pay
SGD 2,500 – SGD 3,200 a month
Where
Central, Singapore
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Your applicationOpen now1 yr Contract HR Executive Assistant (Benefits L&D/ Healthcare) #HZOMyCareersFuture · Central, Singapore

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  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 23 days ago

The posting

Duration: 1 yr contract Salary: Up to $3K (Depending on experience) Working location: One north

Job Scope:

  • • Coordinate end-to-end training programmes including participant registration, attendance tracking, and automated reminders
  • • Create and maintain course runs, update programme information, and manage comprehensive participant databases
  • • Maintain accurate L&D records, tracking files, and training databases in compliance with organisational standards
  • Financial and Vendor Management:
  • • Process training-related invoices, purchase orders, and systematically track payment status for external training vendors
  • • Support government-related training grant submissions including preparation of absentee payroll claims and supporting documentation
  • Data Management and System Administration:
  • • Prepare and validate data files for mass uploads into HR systems, including awards and long service recognition programmes
  • • Assist with sponsorship and scholarship administration including document verification, appointment scheduling, preparation of standard contracts, and record maintenance
  • Reporting and Compliance:
  • • Prepare comprehensive reports, summaries, and documentation for internal audits and management reviews
  • • Maintain audit trail documentation and ensure compliance with organisational policies
  • Leave & Benefits Administration
  • Leave Management:
  • • Support comprehensive leave administration including processing requests, conducting document completeness checks, and preparing system updates
  • • Manage government-paid leave processes including maternity, paternity, shared parental and childcare leave with accurate portal submissions
  • Benefits and Insurance Administration:
  • • Handle insurance administration including staff queries, claims submission processing, and approval tracking
  • • Coordinate claim documentation, manage insurer submissions, and maintain detailed case records
  • Regulatory Compliance:
  • • Compile and prepare detailed reports for leave audits, identify and highlight variances, and maintain organised audit trail documentation
  • General Administrative Support
  • • Maintain accurate records, e‑filing and document management on SharePoint and HR systems.
  • • Perform data entry and ensure high data accuracy across all HR processes.
  • • Assist in preparing PowerPoint slides, reports, and process documentation.
  • • Provide general team administrative support as required.

Job Requirements:

  • Min. Diploma in HR/ Business or any relevant field
  • Min. 1 yr relevant HR experience preferably in ops, benefits administration, training, L&D

Interested candidates may apply by submitting their updated resume to [email protected]

Melissa Zhang Zhiqi (Mezzo) CEI No: R2197564 Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599

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