The posting
Location: Kent Ridge
Duration: 6 months contract (maternity coverage)
Salary: Up to $5500
Job Responsibilities:
- Manage the Regional Director’s calendar, meetings, appointments and business schedules.
- Coordinate internal and external meetings, including logistics, agendas, presentations and follow-up actions.
- Arrange business travel, including flights, accommodation, visas and transportation.
- Plan and coordinate corporate events, leadership meetings and employee engagement activities.
- Process expense claims, invoices and purchase requests, ensuring compliance with company policies.
- Monitor event expenses, maintain financial records and track budgets.
- Coordinate visits by senior executives, board members and external stakeholders.
- Provide administrative support for Country Chair activities, forums and corporate engagements.
- Liaise with internal departments, vendors and external parties to ensure smooth coordination of activities.
- Maintain leave schedules, public holiday calendars, records and internal communications.
- Provide general administrative support to the regional team, Group Legal Team and Country Chair.
Job Requirements:
- Diploma or Bachelor’s degree in Business Administration or a related discipline, or equivalent relevant experience.
- Demonstrated at least 5 years’ experience supporting senior executives and coordinating complex calendars, travel, meetings and events.
- Experience working across multiple business units, functions, countries or cultures in a regional or international environment.
- Strong proficiency in Microsoft 365 applications, including Outlook, Teams, Word, PowerPoint and Excel.
Ally (Kubota Ayako) CEI Reg. No. R26161457 EA Lic: 99C4599 Recruit Express Pte Ltd



