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Open nowPosted 10 days ago

Accounts/Admin Manager

MyCareersFuture94,028 open roles

Pay
SGD 3,000 – SGD 3,200 a month
Where
Central, Singapore
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Your applicationOpen nowAccounts/Admin ManagerMyCareersFuture · Central, Singapore

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The clock on this job

Early applications get read.

7.7% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 10 days ago

The posting

We are seeking an experienced Administrative Assistant to join our team and oversee the administrative and documentation processes supporting the import-export of pharmaceutical products. The role requires a detail-oriented professional with strong organizational skills who can ensure smooth coordination between suppliers, customers, and financial institutions.

Key Responsibilities:

  • Prepare, review, and manage contracts, invoices, and packing lists for import and export transactions.
  • Ensure all shipping and trade documents comply with regulatory requirements and align with bank standards for suppliers and customers.
  • Liaise with banks on documentation requirements for Letters of Credit and other trade finance matters.
  • Coordinate closely with suppliers, freight forwarders, and customers to ensure timely and accurate submission of shipping documents.
  • Maintain proper documentation records and filing systems to support audits, compliance, and internal controls.
  • Work with internal teams (procurement, sales, finance) to ensure smooth workflow and alignment on documentation needs.
  • Monitor deadlines, track document progress, and proactively resolve discrepancies or issues with stakeholders.
  • Support management with periodic administrative and compliance reports.

Requirements:

  • Diploma in Business Administration, Supply Chain, or a related field.
  • At least 1 year of relevant experience in administrative or documentation management, preferably in the pharmaceutical or trading industry.
  • Strong knowledge of shipping documents (commercial invoices, packing lists, bills of lading, certificates of origin, etc.) and banking requirements for trade finance.
  • Excellent organizational skills, attention to detail, and ability to manage multiple tasks under tight deadlines.
  • Proficiency in MS Office Suite and experience with ERP or trade documentation systems.
  • Strong communication and interpersonal skills to liaise effectively with banks, suppliers, and customers.
  • Ability to work independently while supporting cross-functional teams in a fast-paced environment.

If you are meticulous, proactive, and eager to play a critical role in supporting the operational flow of a growing pharmaceutical company, we welcome your application. Please submit your resume along with a cover letter outlining your suitability for the position to '[email protected]'

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