The posting
Company Overview
Our client is a Singapore-based automotive parts and accessories company specialising in the supply and retail of spare parts and related products for motor vehicles.
Serving customers within the automotive industry, the company focuses on providing reliable products and responsive service while supporting the day-to-day needs of workshops, businesses, and vehicle owners. With an established local presence, the team offers a stable and practical working environment where employees can gain exposure to both administrative operations and customer service functions.
Role Overview
We are looking for an organised and dependable HR & Administrative Executive to support the company’s day-to-day administrative and HR operations.
This role covers a combination of payroll administration, statutory submissions, HR documentation, general office administration, and customer correspondence. The ideal candidate should be comfortable handling confidential information, maintaining accurate records, and managing routine administrative matters independently.
Key Responsibilities
HR & Payroll Administration
- Process monthly payroll accurately and within the required timelines.
- Prepare and maintain payroll records, employee information, attendance, leave records, and other HR documentation.
- Support statutory and employment-related submissions, including relevant IRAS filings.
- Assist with CPF-related payroll administration and other statutory requirements where applicable.
- Prepare basic HR documents such as employment letters, confirmation letters, employee records, and other standard documentation.
- Support employee onboarding and offboarding administrative processes.
- Maintain proper filing and confidentiality of employee and payroll information.
- Assist with general HR enquiries and other HR administrative matters when required.
Administration & Customer Support
- Handle general administrative duties and maintain proper documentation and filing systems.
- Prepare, organise, and update basic documents, reports, forms, and records.
- Monitor and respond to customer emails in a professional and timely manner.
- Coordinate internally to follow up on customer enquiries or administrative matters where necessary.
- Perform data entry and maintain accurate company and customer records.
- Assist with day-to-day office coordination and operational administrative tasks.
- Support management with ad-hoc administrative duties as required.
Requirements
- At least 3 years of relevant experience in administration, HR administration, payroll, or a related function.
- Hands-on experience with payroll processing and IRAS-related submissions.
- Familiarity with CPF administration and Singapore employment-related administrative processes would be advantageous.
- Comfortable preparing basic HR and administrative documents.
- Good written communication skills, with the ability to respond professionally to customer emails.
- Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
- Experience using payroll, HRIS, accounting, or administrative systems would be advantageous.
- Strong attention to detail and accuracy, particularly when handling payroll and employee information.
- Able to maintain confidentiality when handling sensitive employee and company information.
- Organised, responsible, and able to manage recurring administrative deadlines independently.
- Good interpersonal and communication skills with a service-oriented mindset.
This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to recruitSG’s PDPA and e2i’s PDPA.
Only shortlisted candidates will be contacted.
