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Open nowPosted 23 days ago

Admin and AR Executive (Team Lead) / 5.5 days

MyCareersFuture94,028 open roles

Pay
SGD 2,000 – SGD 3,000 a month
Where
North, Singapore
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Your applicationOpen nowAdmin and AR Executive (Team Lead) / 5.5 daysMyCareersFuture · North, Singapore

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  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on MyCareersFuture's own form.

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The clock on this job

Early applications get read.

7.7% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 23 days ago

The posting

Role Mission:

We are seeking a proactive and detail-oriented Admin and AR Executive (Team Lead) to manage the day-to-day operations of the order fulfillment and accounts receivable processes. This role ensures that tasks are completed accurately, efficiently, and in compliance with company procedures. As a team lead, you will provide guidance, support, and mentorship, while collaborating with cross-functional teams to drive operational excellence.

Job Responsibilities:

Team Leadership & Process Oversight:

  • Provide guidance, support, and mentorship to the team, ensuring timely and accurate task completion.
  • Identify and implement process improvements to enhance efficiency in billing, inventory, and payment workflows.
  • Assist in training and onboarding new team members to ensure consistency in operations.

Order Fulfilment & Billing Management:

  • Involve in the preparation and processing of invoices and delivery orders, ensuring accuracy and compliance with company policies.
  • Coordinate with the logistics department to ensure timely and accurate customer order fulfilment.
  • Verify and reconcile documents, invoices, and stock records for accuracy before submission or filing.

Accounts Receivable & Collections:

  • Ensure timely and accurate recording of payments in the system and assist with reconciling ("knocking off") payments.
  • Monitor outstanding invoices, follow up on overdue payments, and support collections as needed.
  • Investigate and resolve billing discrepancies, working closely with internal teams and customers.

Inventory & Data Management:

  • Maintain and monitor inventory levels, ensuring accurate stock recording and tracking in the system.
  • Perform data entry and record-keeping, ensuring all information is updated and maintained correctly in relevant systems.

Reporting & Administrative Support:

  • Generate and provide reports on invoices, payments, and inventory levels, offering regular updates to management.
  • Assist with ad hoc tasks and cross-departmental support as required to ensure smooth operational flow.

Job Requirements:

  • Diploma/Degree in Accounting, Business Administration, Finance, or a related field.
  • 3+ years of experience in accounts receivable, order fulfilment, or administrative operations, with at least 1 year in a supervisory/lead role.
  • Proficiency in accounting software and ERP systems.
  • Strong attention to detail, analytical, and problem-solving skills.
  • Excellent leadership, communication, and team management abilities.
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