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Open nowPosted 6 days ago

Admin cum Project Coordinator

MyCareersFuture94,028 open roles

Pay
SGD 2,500 – SGD 3,300 a month
Where
North, Singapore
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Your applicationOpen nowAdmin cum Project CoordinatorMyCareersFuture · North, Singapore

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on MyCareersFuture's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

7.7% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 6 days ago

The posting

Project Coordinator / Project Admin

Key Responsibilities

  • Coordinate daily project activities between Management, Project Managers, site teams, workers, clients, suppliers and subcontractors.
  • Prepare and maintain project documents, reports, correspondence, meeting minutes, schedules, quotations, purchase orders and administrative records.
  • Monitor project schedules, deadlines, work progress, manpower deployment, material deliveries and outstanding matters.
  • Follow up closely with project and site teams to ensure assigned tasks are completed on schedule.
  • Arrange project meetings, site appointments, inspections and other project-related activities.
  • Maintain proper document control and filing for contracts, drawings, submissions, approvals, invoices, delivery orders and other project records.
  • Prepare and submit required project documents to clients, consultants, main contractors and relevant authorities.
  • Coordinate purchasing requirements, obtain quotations and follow up with suppliers on orders and deliveries.
  • Assist with workers' attendance, timesheets, leave, training, passes and manpower documentation.
  • Track project expenses, invoices, claims, variation orders and payment documentation in coordination with the Accounts team.
  • Prepare weekly and monthly project progress and administrative reports for Management.
  • Identify delays, outstanding matters or documentation issues and promptly highlight them to the Project Manager or Management.
  • Maintain professional communication with customers and respond to project-related enquiries.
  • Provide general administrative support including correspondence, data entry, filing, telephone enquiries and office coordination.
  • Perform other project coordination and administrative duties assigned by Management.

Requirements

  • Diploma or equivalent qualification.
  • Preferably 1–3 years of experience in project coordination, project administration or a similar role.
  • Proficient in Microsoft Excel, Word, Outlook and PowerPoint.
  • Strong communication, organisation, documentation and follow-up skills.
  • Able to multitask, prioritise work and meet deadlines.
  • Able to coordinate effectively with site personnel, clients, suppliers and subcontractors.
  • Experience in construction, engineering, M&E, ACMV or project-based operations will be an advantage.
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