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Open nowPosted 21 days ago

ADMIN EXECUTIVE

MyCareersFuture94,028 open roles

Pay
SGD 2,400 – SGD 3,500 a month
Where
Singapore
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Your applicationOpen nowADMIN EXECUTIVEMyCareersFuture · Singapore

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on MyCareersFuture's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

7.7% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 21 days ago

The posting

  • Location: Woodlands
  • Working Hours: 5.5 days (8am to 5:30pm, 8am to 12pm)

Job Description:

  • Provide comprehensive administrative support for the Company's day-to-day corporate and office operations.
  • Manage and maintain the overall office environment, facilities, cleanliness and housekeeping standards, ensuring issues are identified, followed up and properly resolved.
  • Coordinate and supervise external vendors, cleaners/workers and service providers, ensuring assigned work is completed according to Company requirements.
  • Conduct regular office and facilities inspections and follow through on outstanding issues until closure.
  • Coordinate company-wide events, employee welfare activities, monthly gatherings/retreats, festive celebrations and other corporate activities, including sourcing, budgeting, logistics and execution.
  • Provide administrative and hospitality support for Management meetings and corporate functions, including meeting room arrangements, refreshments and other necessary preparations.
  • Manage meeting rooms, office supplies, pantry supplies, office equipment, plants and other common facilities to maintain a clean, comfortable and professional working environment.
  • Assist in the administration and coordination of company vehicles and drivers, including vehicle cleanliness, maintenance schedules and other operational requirements.
  • Liaise and coordinate with internal departments, vendors, suppliers, contractors and other external parties on administrative matters.
  • Source vendors, obtain and compare quotations, prepare proposals and coordinate purchases/services in accordance with Company requirements.
  • Maintain proper administrative records, contracts, service agreements, invoices, quotations and other relevant documentation.
  • Monitor administrative expenses and support invoice verification and payment processing.
  • Proactively identify opportunities to improve administrative processes, workplace environment, employee experience and operational efficiency.
  • Utilize digital and AI tools where appropriate to improve planning, documentation, coordination and administrative efficiency.
  • Support ad-hoc corporate initiatives and perform any other duties as assigned by Management.

Requirements:

  • Diploma or Degree in Business Administration, Business Management or a related discipline.
  • Minimum 2 years of relevant administrative experience; experience in corporate administration, office/facilities management or the construction/engineering industry will be advantageous.
  • Strong organizational, coordination and follow-up skills with the ability to manage multiple tasks simultaneously.
  • Hands-on, proactive and detail-oriented, with a strong sense of ownership and responsibility.
  • Able to independently identify issues, coordinate the necessary resources and follow through until completion.
  • Good interpersonal and communication skills with the ability to work effectively with Management, employees, vendors and workers.
  • Proficient in Microsoft Word, Excel and PowerPoint; comfortable utilizing digital and AI productivity tools.
  • Good team player with the ability to work independently when required.
  • Able to support company events or activities outside normal working hours when required.
  • Able to communicate effectively in Mandarin to liaise with Mandarin-speaking associates and stakeholders.
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What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against MyCareersFuture's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on MyCareersFuture's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    MyCareersFuture's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

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The numbers game

More applications. More interviews.

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What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

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