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Open nowPosted 3 days ago

Admin executive

MyCareersFuture94,028 open roles

Pay
SGD 1,800 – SGD 2,600 a month
Where
Central, Singapore
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Your applicationOpen nowAdmin executiveMyCareersFuture · Central, Singapore

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  4. 14.2%14 days
  5. 34.1%30 days
This job: posted 3 days ago

The posting

ADMIN ASSISTANT

Company: The Design Factory Location: Singapore Employment Type: Full-Time

About The Design Factory

The Design Factory is a Singapore-based interior design and renovation company specialising in residential and commercial projects. We are looking for a reliable, organised and proactive Admin Assistant to support our daily operations and ensure the team runs smoothly.

Job Responsibilities

Administrative & Office Support

  • Handle day-to-day administrative and clerical duties.
  • Manage incoming calls, WhatsApp messages, emails and enquiries.
  • Maintain and organise company documents, quotations, invoices and project records.
  • Prepare documents, forms, reports and other administrative paperwork.
  • Perform data entry and maintain accurate records.
  • Manage office supplies and coordinate purchases when required.
  • Assist with filing, scanning, printing and general office administration.

Project & Operations Support

  • Assist designers and project teams with administrative matters.
  • Coordinate appointments, meetings and site visits.
  • Follow up with clients, suppliers and contractors when required.
  • Assist in preparing quotations, purchase orders, invoices and project documentation.
  • Keep track of project paperwork and ensure documents are properly filed.
  • Assist with material samples, catalogues and other design-related administrative tasks.
  • Coordinate deliveries and collections with suppliers and contractors.

Accounts Support

  • Assist with basic invoicing and payment tracking.
  • Record receipts, expenses and supplier invoices.
  • Follow up on outstanding payments when required.
  • Liaise with the company's accountant on administrative and documentation matters.

Customer Service

  • Respond to basic client enquiries professionally and promptly.
  • Coordinate appointments between clients and designers.
  • Follow up with clients on required information or documents.
  • Maintain good communication with clients throughout the project.

Requirements

  • Minimum 1–2 years of administrative experience preferred.
  • Good organisational and time-management skills.
  • Proficient in Microsoft Office, Google Workspace and basic computer applications.
  • Good written and spoken English.
  • Comfortable communicating through WhatsApp, email and phone.
  • Able to multitask and manage multiple deadlines.
  • Detail-oriented and responsible.
  • Able to work independently with minimal supervision.
  • Experience in interior design, renovation, construction or property is an advantage.
  • Knowledge of basic accounting or invoicing is an advantage.

Personal Attributes

We are looking for someone who is:

  • Responsible and dependable
  • Organised and systematic
  • Proactive and willing to learn
  • Friendly and professional
  • Comfortable working in a fast-paced environment
  • Able to communicate effectively with clients, designers, suppliers and contractors
  • Willing to take ownership of tasks rather than waiting to be told what to do

Working Hours

Monday to Friday: 10:00 AM – 6:00 PM Saturday: As required / depending on company needs

Salary

$2,500 – $3,200 per month, depending on experience and qualifications.

Benefits

  • Annual leave
  • Performance incentives
  • Training and career development opportunities
  • Friendly and dynamic working environment

To apply: Please submit your resume together with your expected salary and earliest available start date.

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