The posting
Company: Zenith Facility Services Pte Ltd
Employment Type: Full-Time, Permanent
Salary: SGD $2,900 – $3,300 per month (commensurate with experience)
Location: 1 Defu Lane 10
About the Role
Zenith Facility Services is a NEA-licensed cleaning and integrated facility management company supporting hawker centres, healthcare facilities, preschools, commercial buildings and premium residential developments across Singapore.
We are hiring an Admin Executive to keep the office running and to act as the company’s in-house researcher.
That second part is what makes this role different from a standard admin job. Close to half your week will be spent finding things out — which government grants we qualify for, which training programmes our supervisors should attend and how they are funded, what a new regulatory circular actually requires us to do, which vendor gives us the best value. You will turn what you find into short, clear summaries that the management can act on the same day.
This is a role for someone who is genuinely curious, reads carefully, writes clearly, and does not wait to be told twice. You will work directly with the management and see how a growing SME is actually built.
Key Responsibilities
1. Research & Business Support (approx. 40–50% of the role)
• Research government grants, subsidies and support schemes relevant to Zenith (e.g. Enterprise Development Grant, Productivity Solutions Grant, SkillsFuture Enterprise Credit, Career Conversion Programmes, job redesign and WSH-related funding), and summarise eligibility, quantum, deadlines and required documents.
• Prepare and track grant applications end-to-end, including document collation, submission and follow-up with agencies and appointed consultants.
• Research training courses and certification pathways — WSQ Environmental Services, bizSAFE, WSH, supervisory and leadership programmes — including provider, cost, schedule, funding support and claim process.
• Monitor regulatory and industry developments (NEA, MOM, WSH Council, Progressive Wage Model updates) and flag anything affecting our operations, licensing or costs.
• Conduct market and vendor research: pricing comparisons, supplier options, software and tools evaluation.
• Support business development research — scanning tender portals for relevant opportunities, compiling background on prospective clients and managing agents.
• Present findings as concise, decision-ready one-page summaries with a clear recommendation. We value a short, accurate memo over a long, vague one.
2. Administrative Operations
• Own office supplies, assets and vendor coordination, resolving issues without escalating every time.
• Manage calls, emails and correspondence professionally.
• Maintain accurate physical and digital filing systems and company records.
• Coordinate meetings, prepare agendas and capture accurate minutes with clear action items.
• Handle expense claims, petty cash and vendor payment coordination.
• Provide direct administrative support to the management, including calendar, follow-ups and priority tracking.
• Maintain document control for company policies, certifications and licence renewals, ensuring nothing lapses.
• Plan and run office events and staff engagement activities.
Requirements
Essential
• Diploma or Degree in Business Administration, Communications, Business Studies, or a related field.
• 1–3 years of experience in administrative or executive support. Strong entry-level candidates with clear research and writing ability will be considered.
• Genuinely strong written English — you will be writing summaries the management relies on to make decisions.
• Demonstrated research ability: comfortable navigating government portals, reading official guidelines and scheme criteria, and extracting what actually matters.
• Strong organisational skills and the ability to hold multiple priorities without dropping any.
• Proficiency in Microsoft Office or Google Workspace.
• Meticulous, resourceful and self-directed. You anticipate rather than react.
Advantageous
• Prior exposure to Singapore government grant applications or training funding claims.
• Familiarity with Monday.com or similar workflow tools.
• Comfortable using AI research tools responsibly — and able to verify what they tell you against the primary source.
Why Join Zenith Facility Services
• A broad role with genuine variety — you will not be doing the same three tasks every day.
• Direct working relationship with the management and visibility into how decisions are made.
• Ownership of a research function that has real commercial impact on the business.
• Structured training and development support, including funded certification where applicable.
• A stable, growing organisation in an essential services industry.
How to Apply
Apply via MyCareersFuture or email your resume to [email protected]
Please include:
1. Your expected salary and earliest availability.
2. A short paragraph (5–10 sentences) describing something you researched independently — at work, in school, or in your own time — and what you concluded.
We read every application. Applications without item 2 will not be shortlisted.
