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Open nowPosted 14 days ago

Admin Executive

MyCareersFuture94,028 open roles

Pay
SGD 2,800 – SGD 3,300 a month
Where
Central, Singapore
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Your applicationOpen nowAdmin ExecutiveMyCareersFuture · Central, Singapore

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The clock on this job

Early applications get read.

7.7% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 14 days ago

The posting

We are looking for a responsible and well-organised Admin & Project Support Executive to support our daily office operations, invoicing, HR and accounting administration, as well as provide coordination support to our project team.

Key Responsibilities

HR Support

  • Maintain employee records, attendance, leave and medical certificates
  • Assist with payroll preparation and employee claims
  • Support recruitment, onboarding and offboarding processes
  • Prepare employment letters, HR forms and other staff documents
  • Assist with work permit-related administration and other HR matters

Administrative & Invoicing

  • Prepare quotations, invoices, credit notes and other supporting documents
  • Follow up on outstanding documents, approvals and payments
  • Maintain proper filing of invoices, purchase orders, delivery orders and project records
  • Handle general office administration and correspondence

Accounts Support

  • Assist with accounts payable and accounts receivable
  • Record supplier invoices and update payment records
  • Liaise with suppliers, customers, accountants when required

Project Team Support

  • Assist the project team with quotations, submissions, reports and documentation
  • Follow up on job sheets, work orders, purchase orders and project claims
  • Coordinate with project managers, supervisors, suppliers and clients
  • Monitor project documentation and ensure records are properly maintained
  • Provide general administrative support to ensure projects run smoothly

Requirements

  • Diploma or relevant qualification in Business Administration, Accounting, Human Resources or a related field
  • Previous experience in administration, invoicing, basic accounts or HR support is preferred
  • Proficient in Microsoft Office, especially Excel and Word
  • Basic knowledge of accounting software will be an advantage
  • Able to communicate effectively in English
  • Organized, responsible and attentive to detail
  • Able to handle multiple tasks and follow up independently
  • Comfortable working closely with both office and project teams
  • Experience in the construction industry will be an advantage Interested applicants may email their résumé to [email protected]. Please state your current salary, expected salary and availability in your application.
  • Only shortlisted candidates will be contacted.
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