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Open nowPosted 7 days ago

Admin Executive (Solace Studios)

MyCareersFuture94,028 open roles

Pay
SGD 2,600 – SGD 3,000 a month
Where
East, Singapore
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Your applicationOpen nowAdmin Executive (Solace Studios)MyCareersFuture · East, Singapore

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on MyCareersFuture's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

7.7% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 7 days ago

The posting

Operations & Administrative Executive

Key Responsibilities

Administrative & Communication Support

  • Manage and respond to daily emails, ensuring timely and professional communication with partners, vendors, and internal stakeholders.
  • Coordinate with external vendors, engineers, and business partners on operational matters.
  • Follow up on requests, project updates, and outstanding tasks to ensure timely completion.

Photobooth Operations & Project Coordination

  • Coordinate the preparation and deployment of photo frame uploads across photobooth systems.
  • Liaise with engineers regarding frame uploads, system updates, and usage reports.
  • Support the execution of Photomatic events, brand collaborations, and illustrator partnerships by coordinating timelines, deliverables, and communications.
  • Monitor project progress and provide regular updates to relevant stakeholders.

Sales Administration & Reporting

  • Consolidate and record sales data from various platforms, including backend systems, Nayax, and cash sales records.
  • Prepare monthly sales reports and assist in the tabulation of Profit & Loss (P&L) statements.
  • Ensure accuracy and proper documentation of financial and operational records.
  • Assist with cash handling and banking of sales proceeds when required.

Documentation & Record Management

  • Maintain and organize company documents, contracts, invoices, and operational records.
  • Ensure proper filing and record-keeping of both physical and digital documents.

Accounts & Payment Administration

  • Prepare and submit invoices for payment processing.
  • Follow up on outstanding payments and support accounts-related administrative tasks.
  • Assist with completing forms, applications, and other company documentation.

General Operations Support

  • Provide administrative and operational support to the management team.
  • Assist with ad hoc projects and assignments as required.
  • Support the smooth day-to-day operations of the company.

Requirements

  • Proficient in both English and Chinese (spoken and written) to communicate with Chinese-speaking partners and vendors.
  • Comfortable using Microsoft Excel and/or Google Sheets.
  • Strong organizational and follow-up skills with attention to detail.
  • Able to manage multiple tasks and meet deadlines in a fast-paced environment.
  • Prior administrative, operations, or coordination experience will be an advantage.
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    The review screen in CV Rocket: how each CV was read, round by round.

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