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Open nowPosted 28 days ago

Admin & Facilities Executive

MyCareersFuture94,028 open roles

Pay
SGD 2,700 – SGD 3,200 a month
Where
Central, Singapore
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Your applicationOpen nowAdmin & Facilities ExecutiveMyCareersFuture · Central, Singapore

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  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on MyCareersFuture's own form.

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The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.4%3 days
  3. 7.8%7 days
  4. 14.3%14 days
  5. 33.7%30 days
This job: posted 28 days ago

The posting

Admin & Facilities Executive

We're looking for an organised, hands-on Admin Executive to keep our office running smoothly — covering office supplies, facilities, vehicle fleet administration, basic IT support, and day-to-day support for our HR team. This is a great fit for someone who enjoys variety, takes ownership, and is comfortable juggling practical, everyday tasks in a fast-paced construction/engineering sector environment.

Job Scope

Office Supplies & Pantry

  • Manage stationery and pantry stock, place orders as needed

Office Equipment

  • Maintain copiers/printers, liaise with vendors for servicing and repairs

PPE

  • Procure, stock, and distribute PPE to staff

Fleet & Vehicle Administration

  • Monitor and track insurance, road tax, and COE expiry dates for company commercial vehicles
  • Notify and remind assigned drivers ahead of expiry deadlines
  • Coordinate with drivers to ensure vehicles are sent for inspection on schedule
  • Maintain a vehicle register/tracker and handle related vehicle administrative matters

Facilities & Vendor Coordination

  • Coordinate cleaners, maintenance contractors, courier/mail, and general office logistics

Basic IT Support

  • Handle password resets, printer/connectivity issues; escalate more complex issues to our IT vendor

New Joiner Setup

  • Prepare laptops, install standard software, set up email/access for new hires

Software Licensing

  • Process software purchases/renewals as instructed by Management, track expiry dates

Asset Tracking

  • Maintain records of company laptops, software licenses, and equipment

HR Support

  • Assist the HR team with filing, data entry, scheduling, and onboarding logistics

Requirements

  • Diploma or equivalent; prior admin, facilities, or IT support experience preferred
  • Comfortable with basic IT troubleshooting
  • Organised, detail-oriented, and able to juggle multiple requests
  • Proficient in Microsoft Office
  • Prior exposure to the construction/engineering sector is an advantage
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