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Open nowPosted 23 days ago

Admin Officer

MyCareersFuture94,028 open roles

Pay
SGD 4,000 – SGD 6,000 a month
Where
Central, Singapore
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Your applicationOpen nowAdmin OfficerMyCareersFuture · Central, Singapore

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on MyCareersFuture's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

7.7% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 23 days ago

The posting

1. Office Administration

· Manage the day-to-day upkeep ofthe office, including property and facility liaison, maintenance of the officeenvironment, meeting room bookings and meeting arrangements

· Procurement of office supplies,inventory counts, fixed asset registration and supplier management

· Handling of mail and courier,visitor reception, call forwarding, name card printing and travel arrangements

· Document filing and recordsmanagement, ensuring that all documents are complete and traceable

· Processing of basic expenseclaims and invoices, and assistance in compiling monthly administrative expenserecords

· Basic HR administration:employee onboarding and offboarding procedures, maintenance of staff recordsand contact lists, leave and attendance records

· Company-secretarial-typematters: liaising with Singapore government portals to complete annual filings,information updates and compliance submissions

2. Client-Related Administrative Support

· Provide preliminaryadministrative assistance to clients with Singapore residency planning orimmigration needs

· Liaise with third-partyprofessionals engaged by the client, including company secretaries,accountants, lawyers and immigration advisers

· Follow up on data collection,form completion and progress updates (professional compliance advice remainsthe responsibility of the client's third-party advisers)

3. Other Duties

· Coordinate with the HR, Compliance and Finance departmentsof the Hong Kong head office on local matters

· Ad hoc tasks

4.Requirements

4.1 Education and Eligibility

· Diploma or above

· Singapore Permanent Resident(PR) status, or a visa permitting legal employment in Singapore (required)

4.2 Work Experience

· 1–3 years of relevantexperience in office administration, operations support or client servicing;fresh graduates with outstanding potential will also be considered

· Experience in financialservices, asset management, family office or private banking is preferred

4.3 Language Proficiency

· Good written and spokenEnglish, with the ability to handle English documents independently and tocommunicate externally with banks

· Fluent Mandarin, with theability to communicate smoothly with the Hong Kong head office team andMandarin-speaking clients

4.4 Professional Skills

· An AI mindset, with proficiencyin Microsoft Office

· Strong skills in documenthandling, process follow-up and multi-party coordination

4.5 Personal Attributes

· Detail-oriented andresponsible, proactive, able to work independently within a small team andhandle multiple tasks at the same time

· Strong willingness to learn,prepared to start from administrative work and to progressively gain exposureto and master business operations

· Good communication skills,professional integrity and a strong sense of confidentiality 5.Preferred Qualifications

· A valid Singapore drivinglicence with driving experience, financeor accounting background, experience in company secretarial matters, experiencein supporting private banking/EAM or external asset management business, or experiencein assisting clients with residency planning and immigration-relatedadministrative matters

6. How toApply

Please send your CV and cover letter [email protected], with the subject line "Application for AdminOfficer – [Full Name]".

All application materials will be treatedwith strict confidentiality.

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  1. A CV for this posting

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  2. 25 readers review it

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    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on MyCareersFuture's form

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    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

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  5. Reply with AI

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    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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