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Open nowPosted 17 days ago

Admin Support Executive (Data Entry |Data Processing)

MyCareersFuture94,028 open roles

Pay
SGD 2,600 – SGD 2,800 a month
Where
Central, Singapore
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Your applicationOpen nowAdmin Support Executive (Data Entry |Data Processing)MyCareersFuture · Central, Singapore

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The clock on this job

Early applications get read.

7.7% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
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  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 17 days ago

The posting

Fresh graduates are welcome to apply!!

Job Overview

Join our team for a dynamic role with an outsourced project. We are looking for a detail-oriented and responsible individual to support daily operations, including programme administration, data verification & entry, inventory tracking, and general administrative duties.

Key Responsibilities

Programme & System Account Administration

  • Manage creation, update, review, and deactivation of programme and system accounts for internal and external users.
  • Review account requests and supporting documents for completeness and accuracy.
  • Maintain account master lists, audit logs, tracking records, and supporting documentation.
  • Coordinate with stakeholders on account verification, approvals, and follow-up actions.
  • Support periodic account reviews and access validation exercises.

Data Processing, Verification & Reporting

  • Extract, consolidate, clean, and verify data from systems, dashboards, vendor submissions, and operational reports.
  • Prepare and maintain standardised operational, utilisation, KPI, and management reports.
  • Verify attendance records, billing documents, claims, reimbursement submissions, and audit reports against supporting data.
  • Perform reconciliation checks and investigate discrepancies with vendors and stakeholders.
  • Support billing validation, invoice processing, and reporting activities.
  • Conduct data quality checks and ensure accuracy of reporting templates and tracking files.
  • Monitor operational mailboxes, track escalations, and prepare standardised responses where required.

Programme Operations & Scheduling Coordination

  • Coordinate programme scheduling, deployment arrangements, and operational bookings.
  • Review and verify programme calendars, setups, and activity records.
  • Support event creation and system updates for programme operations.
  • Coordinate audit scheduling and operational follow-ups with vendors and stakeholders.
  • Track programme utilisation, attendance submissions, and operational deliverables.

User Acceptance Testing (UAT) & System Support

  • Support User Acceptance Testing (UAT) activities for system enhancements, fixes, and application updates.
  • Execute test cases and document testing outcomes accurately.
  • Perform retesting after fixes or enhancements are deployed.
  • Track and escalate system issues or failed test cases where necessary.
  • Support operational testing and validation activities for digital platforms and applications.

Administrative & Secretariat Support

  • Coordinate meetings, appointments, and operational schedules.
  • Collate agenda items, presentation materials, and meeting documentation.
  • Support document formatting, proofreading, and preparation of reports and presentation slides.
  • Maintain proper filing, documentation, and records management.
  • Provide general administrative and operational support as assigned.

Inventory & Asset Coordination (Periodic support, Only when required)

  • Support inventory tracking, stock-taking, replenishment, and asset monitoring activities.
  • Coordinate deliveries and inventory updates with vendors and stakeholders.
  • Maintain inventory tracking records and support operational logistics coordination.

Requirements

  • Diploma qualifications or above with 1 to 2 years of relevant work experience, preferably in business administration, data entry or related discipline.
  • Proficient in Microsoft Office tools, e.g. Excel, PowerPoint, Word, Outlook etc.
  • Able to multitask and work in a fast-paced environment.
  • Detail-oriented with good organisational skills.
  • Comfortable consolidating numbers or documents across various sources.
  • Able to work independently and as part of a team.

Working Time

Monday to Friday: 8.30am to 6.00pm

Job Types: Full-time, Contract

Work Location: Hybrid remote in Singapore 168937

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