The posting
Job Description:
The Administration Manager is responsible for managing and coordinating the administrative functions of the construction company and supporting the smooth operation of construction projects and office activities.
Key Responsibilities:
- Manage daily office administration and general company operations.
- Coordinate administrative matters between the office, project sites, workers, subcontractors, suppliers, and management.
- Maintain project documents, contracts, quotations, purchase orders, delivery orders, invoices, and other construction-related records.
- Prepare reports, correspondence, meeting documents, and management updates.
- Monitor employee attendance, leave records, manpower deployment, and staff documentation.
- Coordinate work permit, employment pass, training, medical, and other manpower-related administrative matters.
- Assist with recruitment, onboarding, and maintaining employee personnel records.
- Liaise with clients, suppliers, subcontractors, government authorities, and external service providers when required.
- Support procurement activities and follow up on material deliveries, equipment arrangements, and supplier documentation.
- Maintain proper filing systems for project, financial, HR, safety, and regulatory documents.
- Assist project managers and site teams with administrative coordination and documentation.
- Monitor office supplies, company assets, vehicles, insurance, licences, and renewals.
- Ensure administrative procedures comply with company policies and relevant Singapore regulatory requirements.
- Coordinate meetings, appointments, site visits, and management schedules.
- Handle confidential company and employee information appropriately.
- Perform other administrative and operational duties assigned by management.
Requirements:
- Diploma or Degree in Business Administration, Management, Construction Management, or a related field.
- Relevant experience in administration, preferably within the construction or engineering industry.
- Good knowledge of office administration and construction documentation.
- Strong organisational, communication, and coordination skills.
- Proficient in Microsoft Office applications.
- Able to work independently and coordinate with multiple project teams and stakeholders.
