The posting
Key Responsibilities
Site Administration & Workplace Operations
- Manage the day-to-day administration and workplace operations of the sites.
- Coordinate office and workplace services, including common areas, canteen services, workplace amenities, and general site facilities.
- Ensure administrative matters are followed up and resolved in a timely and effective manner.
- Establish and maintain practical administrative procedures and records to support smooth site operations.
Vendor & Contract Management
- Manage day-to-day relationships with administrative and workplace service vendors.
- Obtain and evaluate quotations, coordinate service arrangements, monitor service quality, and follow up on issues.
- Maintain appropriate records of vendor agreements, service contracts, renewals, and performance.
- Identify opportunities to improve service quality and operational efficiency.
Budget & Cost Management
- Support the preparation and monitoring of the site administration budget.
- Monitor administrative expenses and ensure spending is properly controlled and supported by appropriate documentation.
- Review vendor costs and service arrangements to achieve reasonable value while maintaining required service standards.
Employee & Workplace Services
- Coordinate employee-facing workplace services and administrative facilities.
- Work with relevant departments to address workplace requirements and improve the overall employee experience.
- Support site activities, employee engagement events, meetings, and other workplace arrangements where required.
HR & Cross-Functional Coordination
- Work closely with HR to establish a clear division of responsibilities between Administration and HR.
- Take ownership of administrative matters within the agreed scope following the Admin–HR role alignment.
- Coordinate with Finance, IT, EHS, Operations, and other relevant functions on site administrative requirements.
Site Events, Visitors & Compliance Support
- Coordinate visitor arrangements, meetings, site events, and other administrative activities.
- Provide administrative support for company activities, audits, inspections, and other operational requirements.
- Maintain relevant administrative records and support basic statutory, regulatory, and site compliance requirements within the scope of the role.
Process Improvement
- Develop simple, practical, and reliable administrative processes that can support the Company's growth.
- Identify recurring operational issues and recommend practical improvements.
- Promote a well-organized and professional workplace environment.
Requirements
- Diploma or Degree in Business Administration, Facilities Management, Office Management, or a related discipline is preferred.
- Relevant experience in administration, office management, facilities, workplace services, or site operations.
- Experience in vendor coordination, budget monitoring, contract administration, and workplace services.
- Experience in a manufacturing, engineering, semiconductor, or industrial environment will be an advantage.
- Good organizational, coordination, and follow-up skills.
- Able to manage multiple priorities and work independently with appropriate guidance.
- Strong communication and interpersonal skills with the ability to work effectively with employees, management, vendors, and external parties.
- Proficient in Microsoft Office applications and comfortable working with administrative systems and records.
- A practical, hands-on approach to problem-solving with strong ownership and accountability.
- Willing to work in East Region/Changi North Crescent
- Willingness to travel or undertake occasional business assignments to the Company's other sites/subsidiaries, including Malaysia, based on operational and business requirements.
