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Open nowPosted 21 days ago

Administrative Assistant

MyCareersFuture94,028 open roles

Pay
SGD 2,500 – SGD 3,000 a month
Where
Singapore
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Your applicationOpen nowAdministrative AssistantMyCareersFuture · Singapore

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The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.4%3 days
  3. 7.8%7 days
  4. 14.3%14 days
  5. 33.7%30 days
This job: posted 21 days ago

The posting

Responsibilities

  • Raise Purchase Requisitions (PR) through SharePoint and liaise with Procurement for processing and approvals.
  • Manage procurement-related transactions, billings, and payment processes through SAP and other internal systems.
  • Coordinate vendor access arrangements, including T-badges and visitor badges.
  • Handle withholding tax matters and ensure supporting documentation is complete and accurate.
  • Follow up with vendors after Purchase Order (PO) issuance and coordinate site visits.
  • Arrange vendor visits based on maintenance schedules and ensure valid POs with sufficient balances are available prior to service execution.
  • Coordinate PO top-up requests and follow through on approval processes when required.
  • Collect and process Delivery Orders (DOs), working closely with internal stakeholders to facilitate Goods Receipt (GR) postings.
  • Investigate and resolve discrepancies relating to Goods Receipts (GR), invoices, quantities, pricing, and vendor billings.
  • Verify Forms of Acceptance (FOA) and supporting documentation to facilitate invoice processing and payment.
  • Ensure all procurement, payment, and documentation processes comply with company policies and audit requirements.
  • Maintain proper filing, scanning, and record management of operational and compliance-related documents.
  • Coordinate logistics and freight arrangements for overseas sample shipments when required.
  • Liaise with vendors, procurement, finance, warehouse, and operational teams to ensure smooth administrative and procurement support.
  • Support ongoing process improvement initiatives and maintain accurate administrative records.
  • Perform any other administrative duties assigned by the supervisor from time to time.

Requirements

  • Minimum GCE 'O' Level, NITEC, Diploma, or equivalent qualification.
  • Minimum 1 year of relevant experience in administration, procurement support, purchasing support, accounts payable, or operations administration.
  • Experience in handling Purchase Requisitions (PR), Purchase Orders (PO), invoice processing, and vendor coordination
  • Knowledge of SAP and Purchase-to-Pay (P2P) processes
  • Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
  • Strong attention to detail with the ability to maintain accurate records and documentation.
  • Good organizational, time management, and multitasking skills.
  • Effective communication and interpersonal skills with the ability to work with internal and external stakeholders.
  • Possess a proactive attitude, willingness to learn, and ability to work independently as well as in a team.
  • Comfortable working in a compliance-driven environment and adhering to audit requirements.
  • Able to handle confidential information with professionalism and integrity.

We regret that only shortlisted candidates will be notified.

Brunel International S.E.A. Pte. Ltd.

UEN No.: 199603098R

EA Licence No.: 16S8067

EA Personnel: Shahidan Yusof (R1658969)

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