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Open nowPosted today

Administrative Assistant

MyCareersFuture94,028 open roles

Pay
SGD 2,300 – SGD 2,800 a month
Where
Central, Singapore
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Your applicationOpen nowAdministrative AssistantMyCareersFuture · Central, Singapore

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.4%3 days
  3. 7.9%7 days
  4. 14.2%14 days
  5. 34.1%30 days
This job: posted today

The posting

The Opportunity

We are looking for a detail-oriented and organised Admin Assistant to support our training operations and ensure that administrative processes are handled accurately and efficiently.

Working Days: Monday to Friday (5 working days) Working Hours: 8:30 AM – 5:30 PM Work Arrangement: Full-time / Half-day options available Location: Sin Ming Lane Nearest MRT: Bright Hill MRT Preferred Start Date: Immediate

Job Responsibilities

1. Invoice Processing

  • Prepare and issue training-related invoices to clients and internal departments.
  • Ensure invoices are accurate and sent out in a timely manner.
  • Maintain proper records of invoices and related documentation.

2. Attendance & Assessment Records

  • Track and verify trainee attendance for each training session.
  • Ensure attendance records are complete and accurately maintained.
  • Collect, review, and record assessment results for reporting and certification purposes.
  • Follow up on any missing or incomplete attendance or assessment records.

3. Document Management

  • Scan, organise, file, and maintain physical and digital training documents.
  • Ensure documents are properly stored and easily accessible when required.
  • Maintain confidentiality and comply with company data protection policies.

4. Certificate Handling

  • Access training partner portals/gateways to download training certificates.
  • Organise and maintain certificate records.
  • Distribute certificates to trainees or clients as required.
  • Follow up on any missing or pending certificates.

5. General Administrative Support

  • Provide administrative support for training programmes and daily operations.
  • Assist with scheduling, record keeping, data entry, and correspondence.
  • Support the team with other administrative tasks as assigned.

Requirements

  • Strong attention to detail and accuracy is essential.
  • Good organisational and time-management skills.
  • Intermediate computer skills with proficiency in Microsoft Office, particularly Microsoft Excel and Word.
  • Able to work independently as well as in a team.
  • Good communication and coordination skills.
  • Responsible, reliable, and willing to learn.
  • Immediate starters are preferred.

What We Offer

  • Monday to Friday, 5-day work week.
  • Convenient location near Bright Hill MRT.
  • Full-time and half-day work arrangements available.
  • Opportunity to gain experience in training administration and operations.
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