The posting
Administrative Assistant
We are looking for a responsible, organised and service-oriented Administrative Assistant to provide administrative and operational support to our Accounting and Corporate Secretarial teams.
Key Responsibilities
1. Accounting Administrative Support
- Coordinate with clients to obtain bank statements, bank documents, and other outstanding supporting documents required by the accounting team.
- Follow up with clients on outstanding documents and information in a timely and professional manner.
- Assist accountants with administrative tasks relating to the preparation and completion of accounts.
- Keep track of outstanding documents and ensure they are properly received, scanned, and filed.
2. Mail & Document Management
- Collect and check incoming letters and correspondence on a daily basis.
- Open, scan and email correspondence to the relevant clients promptly.
- Sort, organise and file physical documents in a neat and systematic manner.
- Shred documents where appropriate in accordance with company procedures and confidentiality requirements.
- Maintain an organised and tidy document filing system.
3. Reception & Client Service
- Attend to the main entrance and welcome clients and visitors in a warm and professional manner.
- Offer clients and visitors coffee, tea or other refreshments.
- Answer general enquiries and direct visitors or matters to the appropriate staff member.
- Maintain a professional and welcoming reception area.
4. Office & Meeting Room Support
- Clean and tidy meeting rooms after client meetings.
- Ensure meeting rooms are properly set up and ready for the next meeting.
- Perform the coffee machine’s cleaning cycle once a day and ensure it is kept clean and ready for use.
- Assist with general office organisation and upkeep.
5. General Administrative Support
- Provide general administrative and clerical support to the Accounting and Corporate Secretarial teams.
- Assist with filing, scanning, photocopying, printing and other administrative tasks as required.
- Perform any other administrative duties as assigned to support the smooth running of the office.
Requirements
- Minimum 1–2 years of administrative or office support experience preferred.
- Well-organised, detail-oriented and able to manage routine tasks independently.
- Good communication and interpersonal skills.
- Comfortable communicating with clients and following up for outstanding documents.
- Basic computer skills, including Microsoft Office and email.
- Responsible, reliable and willing to assist with a variety of office administrative tasks.
- Able to maintain confidentiality when handling client and company documents.
- Prior experience in an accounting, corporate services, professional services or office environment will be an advantage.
Personal Attributes
We are looking for someone who is:
- Organised and systematic
- Proactive and responsible
- Polite and service-oriented
- Detail-conscious
- Reliable and punctual
- Comfortable working with both clients and professional staff
- Willing to take initiative and help wherever needed
This is a hands-on administrative role that is important to the smooth day-to-day operation of the office and provides support across both the Accounting and Corporate Secretarial teams.
To commence employment in November 2026.
