The posting
About the role
We are seeking an Administrative Executive to join Jones Lang LaSalle Property Consultants Pte Ltd in the Paya Lebar East Region on a full-time basis. This role is crucial to the smooth operation of our office, providing essential administrative support that enables our teams to focus on delivering exceptional property consulting services. As an Administrative Executive, you will be the backbone of our office operations, ensuring efficient workflows, managing communications, and supporting our consultants and management in their day-to-day activities.
Key responsibilities
- Manage general office administration tasks including scheduling, correspondence, filing and record-keeping
- Provide support to consultants and management by arranging meetings, preparing documentation and coordinating office logistics
- Handle incoming and outgoing communications via telephone, email and other channels, ensuring prompt and professional responses
- Maintain office facilities and coordinate with vendors for maintenance, supplies and general upkeep
- Assist with client reception and visitor management, creating a welcoming office environment
- Organise and coordinate office events, meetings and conference arrangements as required
- Manage office supplies inventory and arrange procurement of necessary materials
- Support financial administration including invoicing, expense reporting and payment processing
- Assist with data entry, document preparation and general clerical duties
- Maintain confidentiality and handle sensitive information with discretion
What we're looking for
- Secondary education or equivalent qualification, with relevant post-secondary training in business administration or office management preferred
- Proven experience of 2-4 years in an administrative or office support role, ideally within a corporate or professional services environment
- Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
- Excellent written and verbal communication skills in English, with proficiency in other languages an advantage
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management systems
- Professional demeanour with strong interpersonal skills and the ability to work well with colleagues at all levels
- Attention to detail and accuracy in completing administrative tasks
- Ability to maintain confidentiality and handle sensitive information appropriately
- Proactive attitude with the ability to work independently and as part of a team
- Willingness to learn and adaptability to changing office requirements
What we offer
At Jones Lang LaSalle, we are committed to creating a supportive and dynamic workplace where our employees can thrive. We offer competitive remuneration packages commensurate with experience and qualifications. Our benefits include comprehensive health insurance coverage, professional development opportunities to enhance your skills and career progression, and a collaborative work environment where your contributions are valued. We foster a culture of continuous learning and provide support for career advancement within our organisation. We also promote work-life balance through flexible working arrangements where possible and a positive office culture that encourages teamwork and mutual respect.
About us
Jones Lang LaSalle Property Consultants Pte Ltd is a leading global provider of professional services and investment management to the real estate sector. With a strong presence across multiple regions, we deliver comprehensive property solutions including agency, valuations, project management and consultancy services. Our commitment to excellence, client satisfaction and innovation has established us as a trusted partner for property owners, investors and occupiers. We pride ourselves on our diverse, talented workforce and our ability to provide expert insights and strategic advice that drive value for our clients. Our inclusive culture values diversity and welcomes applications from candidates of all backgrounds.
If you are organised, proactive and ready to make a meaningful contribution to our office operations, we would like to hear from you. Apply now to join our team at Jones Lang LaSalle Property Consultants Pte Ltd.
