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Open nowPosted 23 days ago

Administrative Executive (Contract 6 Months | Salary Up to $3,500) (JO29280)

MyCareersFuture94,028 open roles

Pay
SGD 3,200 – SGD 3,500 a month
Where
Central, Singapore
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Your applicationOpen nowAdministrative Executive (Contract 6 Months | Salary Up to $3,500) (JO29280)MyCareersFuture · Central, Singapore

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Share of postings closed within
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  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 23 days ago

The posting

Key Highlights:

  • Contract Duration: 6 months
  • Salary Range: Up to $3,500/month
  • Work Location: HDB Hub Biz Three, Toa Payoh
  • Working Hours: To be advised

Key Responsibilities:

Administrative & Records Management

  • Maintain accurate digital and physical records of training programmes, participant information, and certifications
  • Update and manage training databases to ensure data accuracy, integrity, and accessibility
  • Develop and maintain efficient filing systems for easy retrieval of information
  • Support the unit's e-Registry filing processes and administrative requirements
  • Provide general administrative support to ensure smooth daily operations

Resource & Office Administration

  • Coordinate the allocation and maintenance of training facilities, equipment, and resources
  • Manage inventory of training materials and office supplies
  • Monitor and track unit assets to ensure proper utilisation and accountability
  • Coordinate administrative resources required for training programmes and unit activities

Budget Management & Financial Administration

  • Monitor expenditure across various budget categories and track utilisation of allocated funds
  • Identify and flag potential under-utilisation or over-utilisation of budgets
  • Coordinate with Unit Leads on spending plans, budget requirements, and utilisation timelines
  • Process and validate financial transactions in accordance with applicable government financial guidelines
  • Review financial documents for accuracy, completeness, and compliance
  • Work closely with Finance and Procurement teams to reconcile and verify budget records
  • Maintain comprehensive financial documentation and records for audit purposes

Financial Reporting & Executive Support

  • Prepare quarterly budget updates and present financial information during Unit meetings
  • Analyse expenditure and financial trends to identify areas requiring attention
  • Provide relevant financial insights to support planning and decision-making
  • Highlight key financial indicators, budget concerns, and areas requiring follow-up

Programme Management & Coordination

  • Coordinate end-to-end programme logistics, including venues, equipment, materials, and resource requirements
  • Liaise with internal teams and external partners to ensure smooth programme delivery
  • Track programme milestones, deliverables, and key timelines
  • Maintain clear and effective communication with stakeholders throughout programme implementation
  • Anticipate operational requirements and develop contingency plans where necessary
  • Support the planning, coordination, and administration of training programmes and activities

Documentation & Quality Control

  • Establish and maintain comprehensive programme documentation and tracking systems
  • Create and update standard operating procedures for programme delivery
  • Ensure proper record-keeping of participant information, programme outcomes, and relevant documentation
  • Conduct quality checks at key stages of programme implementation
  • Maintain accurate programme metrics, performance indicators, and progress records

Stakeholder Management & Progress Monitoring

  • Develop and maintain positive working relationships with internal and external stakeholders
  • Conduct regular progress reviews and provide status updates on programme activities
  • Identify potential issues and coordinate timely follow-up or resolution
  • Gather stakeholder feedback and support continuous improvement initiatives
  • Ensure programme execution remains aligned with intended objectives and outcomes

Requirements:

  • Diploma or Degree in Business Administration, Management, Finance, Accounting, or a related discipline
  • 1–3 years of relevant experience in office administration, programme management, finance, or accounting, preferably within education or training institutions
  • Financial literacy and experience in budget administration will be highly advantageous
  • Familiarity with government financial regulations and compliance requirements is an advantage
  • Proficient in Microsoft Office applications, particularly Microsoft Excel, PowerPoint, and Word
  • Proficient in data and records management tools, including spreadsheets, databases, and document management systems
  • Familiarity with data visualisation tools such as Power BI or Tableau will be an advantage
  • Experience with operational requirements within a training institution, such as Outward Bound Singapore, will be an advantage
  • Strong organisational and time management skills with excellent attention to detail

Only shortlisted candidates will be notified.

By submitting your resume or personal data, you consent to BGC Group Pte Ltd collecting, using, and disclosing your personal data to our clients and partners for the purpose of evaluating your suitability for job opportunities and related recruitment services. You acknowledge that you have read, understood, and agree to our Privacy Policy for Job Applicants, available at https://bgc-group.com/notice-for-job-applicants.

BGC Group Pte Ltd (Outsourcing)

EA 05C3053

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