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Open nowPosted 14 days ago

Administrative Manager / Executive Assistant

MyCareersFuture94,028 open roles

Pay
SGD 3,800 – SGD 4,000 a month
Where
North, Singapore
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Your applicationOpen nowAdministrative Manager / Executive AssistantMyCareersFuture · North, Singapore

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on MyCareersFuture's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

7.7% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 14 days ago

The posting

About the Role

We are a growing small-to-medium enterprise looking for a highly organized, proactive Administrative Manager / Executive Assistant to keep our operations running smoothly and support the leadership team directly. This is a hybrid role that blends office/administrative management with executive support — ideal for someone who thrives on structure, takes ownership, and enjoys being the person who makes everything work behind the scenes.

Key Responsibilities

Executive Support

●Manage the founder/director's calendar, meetings, and travel arrangements

●Prepare correspondence, presentations, reports, and meeting minutes

●Act as a gatekeeper and point of contact for internal and external stakeholders

●Handle confidential information with discretion

Administrative & Office Management

●Oversee day-to-day office operations, vendor relationships, and suppliers

●Manage filing systems, records, and document workflows (digital and physical)

●Coordinate HR-related administrative tasks (onboarding, leave tracking, basic payroll support)

●Liaise with external parties such as accountants, auditors, banks, and government agencies

Finance & Operations Support

●Assist with invoicing, expense tracking, and basic bookkeeping coordination

●Support budget tracking and expense reporting

●Help maintain compliance with statutory filings and licenses

Project & Process Support

●Coordinate cross-functional projects and follow up on action items

●Identify and implement process improvements for office efficiency

●Support ad-hoc business initiatives as needed

Requirements

●Diploma or Degree in Business Administration, Management, or a related field

●3–5 years of experience in an administrative, EA, office management, or operations role

●Strong organizational skills with excellent attention to detail

●Proficiency in Microsoft Office / Google Workspace; comfortable learning new tools and systems

●Excellent written and verbal communication skills

●Ability to multitask, prioritize, and work independently with minimal supervision

●Discretion and professionalism when handling sensitive/confidential matters

●Prior experience in an SME environment is a plus

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3×

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