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Open nowPosted 9 days ago

Administrative Officer/Executive

MyCareersFuture94,028 open roles

Pay
SGD 1,800 – SGD 2,500 a month
Where
Central, Singapore
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Your applicationOpen nowAdministrative Officer/ExecutiveMyCareersFuture · Central, Singapore

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The clock on this job

Early applications get read.

7.7% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
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  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 9 days ago

The posting

1. Overall Objective

To support the daily operations, administration, and coordination of centres under Pertapis Community Services (PCS), ensuring smooth, efficient, and well-organised processes across all assigned centres.

2. Reporting Authority

Reports to the Manager on all administrative and operational matters.

3. Key Responsibilities

A. Operations & Administration

  • Support day-to-day operations and maintain the Student Management System (student records, course data, attendance, and fees).
  • Prepare class schedules, timetables, and administrative documentation.
  • Handle procurement, filing, and general administrative duties.
  • Monitor centre upkeep, ensuring facilities are clean, functional, and well-maintained.
  • Coordinate with outsourced service providers (e.g. CoseClinic, Konica Minolta, Andalus) on operational matters.
  • Ensure consistency in administrative processes and service standards across centres.
  • Identify areas for improvement and recommend solutions to enhance operational efficiency.

B. Programme & Academic Support

  • Assist in the implementation of programmes and curriculum activities.
  • Coordinate examinations and support the preparation of report books and certifications.
  • Provide administrative support to teachers and trainers, including preparation of teaching materials and resources.

C. Finance & Coordination

  • Assist in fee collection, payment tracking, and liaison with the Accounts Department.
  • Support the preparation and submission of monthly collection reports and payments.
  • Assist in accounting and payroll matters in collaboration with PCS Directors.
  • Monitor expenses and support basic budgeting processes.
  • Assist in the preparation of financial reports/statements.

D. Stakeholder Management

  • Provide administrative support and attend to enquiries from parents, students, and external parties.
  • Liaise with internal departments and external vendors on operational and administrative matters.
  • Build and maintain positive relationships with stakeholders and the community.

E. Recruitment & Staff Support

  • Assist in coordinating recruitment and onboarding of teachers and staff.
  • Provide administrative support to staff and trainers as required.

F. Corporate & Ad-hoc Duties

  • Support organisational events, programmes, and community initiatives.
  • Perform other duties as assigned by the Manager and Management.

4. Board Matters

  • Coordinate and arrange meetings for Directors and Management, including Annual General Meetings (AGM) and Extraordinary General Meetings (EGM).
  • Attend meetings, record accurate minutes, and circulate approved minutes in a timely manner.
  • Support the administration of Board meetings, audits, and AGMs, including scheduling, preparation of agendas, and consolidation of papers and presentation materials.

5. Requirements

Qualifications & Competencies

  • GCE ‘O’ Levels/N Level/ITE or Diploma in Administration, Business Management, or a related field.
  • Minimum 2 years’ experience in office administration or operational support.
  • Proficient in Microsoft Office applications, data management systems, and basic accounting.
  • Strong organisational, communication, and interpersonal skills.
  • Detail-oriented, proactive, and able to manage multiple priorities.

6. Work Location

Selected applicant will be allocated to:

256 Bangkit Road, #02-71 Singapore 670256

**Disclaimer: Only shortlisted candidates will be notified.

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