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Open nowPosted today

Administrator Cum Document Controller

MyCareersFuture94,028 open roles

Pay
SGD 3,500 – SGD 5,000 a month
Where
Singapore
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Your applicationOpen nowAdministrator Cum Document ControllerMyCareersFuture · Singapore

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Share of postings closed within
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  2. 3.4%3 days
  3. 7.9%7 days
  4. 14.2%14 days
  5. 34.1%30 days
This job: posted today

The posting

A Construction Civil Engineering organization (maincontractors) engage in a civil LTA project . The company values team work andcontinuous learning.

Job Summary

You will handle administrative tasks and coordinatedocument control for the company/Design/Operation Team in a constructionproject, ensuring timely and accurate handling of project documents andsupporting smooth communication with consultants and clients.

Responsibilities:

Administrations

  • Issue of stationeries / Pantries/ Toiletries & control including purchasing and cost compare
  • Event arrangement/ Workers mthly dinner arrangement/ Fruit day/Bonding day and etc
  • Renewal of TOL lease/ GGBS/ ISO / BCA upgrade
  • Monitor, update of all software expire date and do compare cost before renewal
  • HP/ Singtel/ Elect bill/ Starhub recontract and keep mthly record
  • Letter box / postage/ courier
  • Update and keep record of all computer/ Lap top/ Copier/ Furniture/ Coffee maker /furniture/ phone and all admin assest.
  • All master outgoing and incoming correspondence to control and master email out to all HOD
  • Arrangement of meeting room
  • Handle Management's Shell Petrol Card/golf membership card/corporate credit card etc
  • Verified all admin suppliers tax invoice and keep record or qty
  • Record and update vehicles insurance and road tax. Cost compare of all insurance renewal
  • Handle ISO and GGBS audit
  • Update, record and control of all company’s HP, Internet, Elect, water usage include renewal of contract
  • General admin

Document Controller

  • Manage daily document control tasks for the Design Team to ensure accurate and timely handling of project documents
  • Coordinate document exchanges with design consultants and clients (LTA) to maintain effective communication and project progress
  • Obtain project team approvals to access relevant platforms and systems for document management
  • Maintain organized electronic and hard copy records of project documents to support project tracking and compliance
  • Assist with administrative duties to support the Design Team’s operational needs
  • Collaborate effectively with team members to meet project deadlines and maintain a neat and orderly work environment
  • Other ad-hoc administration duties

Preferred Character Traits:

  • Enjoys interacting and negotiating with external parties (e.g., suppliers, telco providers)
  • Confident communicator with good interpersonal and persuasion skills
  • Detail-oriented while balancing commercial awareness
  • Proactive, resourceful, and solution-driven mindset

Preferred competencies and qualifications

  • Minimum 2 years of experience in administration and DC, preferably within construction projects
  • Proficient computer skills to manage electronic documentation and communication
  • O Level certification or higher
  • Ability to work well in a team and maintain a neat, organized personality.
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