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Open nowPosted 22 days ago

🏢 Assistant Manager / Executive, Office Administration | 4-Month Temp - #HJZ

MyCareersFuture94,028 open roles

Pay
SGD 3,000 – SGD 4,000 a month
Where
Central, Singapore
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Your applicationOpen now🏢 Assistant Manager / Executive, Office Administration | 4-Month Temp - #HJZMyCareersFuture · Central, Singapore

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This job: posted 22 days ago

The posting

Looking to join a leading healthcare institution and gain hands-on exposure in office, retail and estate management? This could be the opportunity for you!

We are looking for a proactive and organised Assistant Manager / Executive, Office Administration to join us on a 4-month temporary contract, supporting office space planning, retail management, estate operations, procurement and improvement projects within the hospital campus ~

💼 Key Responsibilities

Office Space Management

  • Manage day-to-day office operations, including seating arrangements, meeting rooms, AV systems and staff pantry facilities.
  • Liaise with Facilities Management teams on office maintenance and related operational matters.
  • Coordinate and support office relocation, renovation and space planning projects.
  • Review existing processes and workflows to ensure compliance with government and hospital standards and guidelines.
  • Identify areas for improvement and recommend practical solutions.
  • Support the setup and procurement activities for the upcoming TTSH Pavilion building.

Retail Management

  • Manage tenancy-related matters, including monitoring occupancy and rental information.
  • Compile and maintain occupancy and rental reports and support lease management activities.
  • Liaise with internal stakeholders, tenants and external parties to gather feedback and resolve issues.
  • Support initiatives to enhance retail services and improve user experience.
  • Work with relevant stakeholders and government agencies to implement new retail initiatives and technologies.

Estate Management

  • Oversee hospital campus amenities and coordinate the procurement of furniture, equipment and other facilities-related items.
  • Work with internal stakeholders to coordinate maintenance schedules and requirements.
  • Support various operational and improvement projects.
  • Perform other ad-hoc duties and projects as assigned.

🎓 Requirements

  • Minimum Diploma or Degree in Business Administration, Business Management, Facilities Management, Hospitality Management, Real Estate, Property Management or other relevant disciplines.
  • Candidates with 1–2 years of relevant experience in office administration, facilities management, space planning, retail/tenancy management or project coordination are preferred.
  • Strong interpersonal and stakeholder management skills.
  • Good organisational and problem-solving abilities.
  • Proficient in Microsoft Office, particularly Excel and PowerPoint.
  • Able to manage multiple tasks and work effectively with internal and external stakeholders.
  • Proactive, independent and detail-oriented.

📩 Interested candidates, please send your updated resume in MS Word format to: [email protected]

Jenny Ng Zhern Ing Outsourcing Team Recruit Express Pte Ltd Company Reg. No. 199601303W | EA License Number: 99C4599

We regret to inform that only suitable candidates will be shortlisted for an interview.

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