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Open nowPosted 11 days ago

Assistant Manager, Procurement and Admin

MyCareersFuture94,028 open roles

Pay
SGD 4,000 – SGD 5,000 a month
Where
Singapore
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Your applicationOpen nowAssistant Manager, Procurement and AdminMyCareersFuture · Singapore

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The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.4%3 days
  3. 7.8%7 days
  4. 14.3%14 days
  5. 33.7%30 days
This job: posted 11 days ago

The posting

Key Responsibilities

Procurement & Supplier Management

  • Manage the end-to-end procurement process, including sourcing, supplier evaluation, negotiation, purchasing and contract management.
  • Develop sourcing and procurement strategies to achieve cost savings, supply reliability and operational efficiency.
  • Source and evaluate suppliers based on price, quality, delivery performance and compliance requirements.
  • Negotiate pricing, contracts and commercial terms to achieve the best value for the Company.
  • Ensure timely procurement of raw materials, packaging materials and operational supplies.
  • Maintain the Approved Vendor List and conduct regular supplier performance reviews in coordination with Food Safety requirements.

Cost Control & Inventory Planning

  • Monitor purchasing costs, supplier pricing trends and procurement expenditure.
  • Analyse quotations and purchasing data to identify cost-saving and optimisation opportunities.
  • Recommend alternative suppliers or sourcing strategies while maintaining quality and supply standards.
  • Work closely with Production, Operations and Warehouse teams to maintain optimal inventory levels and prevent stock shortages or excess inventory.
  • Support departmental budgeting and expenditure control.

Administration & Team Supervision

  • Oversee daily office, facilities and general administrative operations.
  • Manage office supplies, service contracts, Company assets and related documentation.
  • Supervise and guide the Admin & Procurement team, ensuring effective task allocation and smooth workflow.
  • Drive improvements in administrative and procurement processes.

Vendor, Contract & Compliance Management

  • Manage relationships with suppliers, contractors and service providers.
  • Ensure contracts and agreements are properly documented, reviewed and renewed on time.
  • Monitor vendor performance and resolve issues relating to quality, delivery and service.
  • Develop and maintain procurement and administrative SOPs.
  • Ensure compliance with Company policies, internal controls and audit requirements.
  • Support ISO/FSSC, food safety and audit documentation relating to procurement and vendor management.

Cross-Functional Coordination

  • Work closely with Business Development to support customer and new business requirements.
  • Coordinate with Production and R&D on raw material and product requirements.
  • Liaise with Operations and Warehouse on inventory planning and logistics.
  • Work with Accounts on invoice matching, payment cycles and cost tracking.
  • Coordinate with HR/Admin on facilities and office-related matters.
  • Maintain accurate procurement records, purchase orders, supplier documents and contracts.

Initial OJT / Department Understudy

  • Complete an initial one-month OJT/understudy with the Business Development Department to gain a strong understanding of the Company’s business, products, customers and operations.
  • Apply this knowledge to effectively support procurement, administration and cross-functional business requirements.

Job Requirements

  • Diploma or Degree in Procurement, Supply Chain Management, Business Administration or a related discipline.
  • Minimum 3 years of relevant experience in procurement, purchasing and administration; experience in food manufacturing or FMCG is preferred.
  • Strong experience in supplier sourcing, negotiation, cost control and vendor management.
  • Good understanding of inventory planning, supplier compliance and procurement processes.
  • Knowledge of food manufacturing procurement and ISO/FSSC or food safety audit requirements will be an advantage.
  • Strong leadership, communication, negotiation and stakeholder management skills.
  • Proficient in Microsoft Office and familiar with ERP/procurement systems.
  • Hands-on, organised and responsible, with the ability to work independently in a fast-paced manufacturing environment.

Working Hours

  • Monday – Thursday: 8:00 AM – 6:00 PM Friday: 8:00 AM – 5:00 PM
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