The posting
Company Overview
Unico Marine is a marine service company specializing in ship repair, survey, and equipment supply. We have an experienced team and maintain spares for marine repair services.
Job Summary
You will support staff, managers, and senior officers by managing communications, preparing reports, organizing meetings, and coordinating payroll and invoice processing to ensure smooth administrative operations.
Responsibilities
- Assist staff, managers, and senior officers with administrative tasks to support daily operations
- Prepare and deliver accurate reports to various departments to facilitate informed decision-making
- Receive and distribute communications promptly to relevant staff and departments
- Organize and schedule meetings for departments to ensure efficient time management
- Perform clerical duties including filing documents, answering phone calls, and responding to emails to maintain office workflow
- Coordinate with human resources to manage payroll processing and maintain personnel databases accurately
- Collaborate with accounting to process invoices, make payments, and track receipts for financial record-keeping
Preferred competencies and qualifications
- Associate's degree in office administration may be preferred
- 0-1 years of experience in administrative or office support roles
- Intermediate proficiency with productivity tools such as Microsoft Office Suite
- Familiarity with office equipment including fax machines, copy machines, and phone systems
- Comfortable using business email systems for professional communication
- Highly organized with the ability to create and maintain clear, easy-to-follow systems for team use
- Ability to manage multiple tasks and duties simultaneously with effective prioritization
- Self-motivated and able to complete tasks independently without immediate supervision
- Strong communication skills to interact effectively with team members and departments
