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Open nowPosted 15 days ago

Data Center Knowledge Management & Document Control Specialist

MyCareersFuture94,028 open roles

Pay
SGD 6,000 – SGD 10,000 a month
Where
Central, Singapore
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Your applicationOpen nowData Center Knowledge Management & Document Control SpecialistMyCareersFuture · Central, Singapore

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  4. 14.3%14 days
  5. 33.7%30 days
This job: posted 15 days ago

The posting

Job Description

Main Responsibilities

• Support the Data Center Knowledge Management (DCKM) APAC Readiness Program through effective document control, knowledge management, and readiness operations.

• Manage and maintain engineering, construction, and readiness documentation throughout the project lifecycle, ensuring compliance with established standards and governance requirements.

• Act as the primary point of contact for document readiness, document control, and knowledge management-related activities across APAC projects.

• Partner with Technical Program Managers (TPMs), Product Development & Insertion (PDI) teams, Engineering, Construction, and cross-functional stakeholders to ensure documentation accuracy and completeness.

• Facilitate Product Information Listing (PIL) reviews, track action items, and ensure timely closure of documentation gaps.

• Support migration of engineering and construction documentation from legacy repositories into approved Electronic Document Management Systems (EDMS).

• Maintain metadata standards, taxonomy compliance, folder structures, and document quality across all project documentation.

• Perform regular audits and reconciliation activities to ensure the accuracy and integrity of reporting dashboards and document repositories.

• Develop and maintain training materials, process documentation, and user guidance to support adoption of DCKM standards and processes.

• Identify opportunities for continuous improvement and drive process enhancements that improve documentation quality, accessibility, and operational efficiency.

Daily Work Tasks

• Collect, review, organize, and validate Plan of Record (POR) documents against established readiness requirements and project milestones.

• Ensure engineering and construction documents meet document control standards, metadata requirements, and taxonomy guidelines.

• Facilitate regular document and PIL review sessions with Product TPMs and other stakeholders.

• Maintain action trackers and coordinate follow-up activities to ensure timely resolution of documentation issues.

• Audit and update reporting dashboards and associated data sources to ensure information remains accurate and current.

• Support ad-hoc operational requests from PDI and readiness teams to address documentation blockers and project requirements.

• Coordinate document migration activities, including metadata tagging, quality checks, and repository validation.

• Manage EDMS folder structures, document classifications, permissions, and document lifecycle processes.

• Create, update, and maintain process guides, standard operating procedures, training materials, and knowledge articles.

• Track documentation progress and provide regular status updates to stakeholders and program leadership.

Areas of Responsibility (including but not limited to)

• Plan of Record (POR) Documentation

• Product Information Listings (PIL)

• Electronic Document Management Systems (EDMS)

• Engineering & Construction Documentation

• Document Readiness & Compliance

• Metadata Management & Taxonomy Governance

• Document Migration Projects

• Dashboard Integrity & Reporting Accuracy

• Construction Turnover Documentation

• Design, Issued for Construction (IFC), and As-Built Documentation

• End User Training & Knowledge Base Content

• APAC Regional Readiness Programs

You will be able to demonstrate the following on a consistent basis

• Strong document control and knowledge management expertise.

• Excellent written and verbal communication skills with the ability to engage effectively across technical and non-technical stakeholders.

• Strong analytical and problem-solving capabilities with exceptional attention to detail.

• Ability to manage multiple projects and priorities within a fast-paced and evolving environment.

• Proven ability to drive process compliance while maintaining a customer-focused approach.

• Strong organizational and planning skills with the ability to work independently with limited supervision.

• High standards of quality, accuracy, and documentation governance.

• Continuous improvement mindset with a focus on operational excellence and scalability.

• Ability to collaborate effectively across global teams and time zones.

Education and Experience

• Bachelor's in Engineering, Construction Management, Information Management, Project Management, or a related discipline.

• Minimum 5 years of experience in engineering, construction, project management, document control, knowledge management, or related fields.

• Experience supporting large-scale engineering, construction, infrastructure, or mission-critical facility projects.

• Strong understanding of document control principles, metadata management, records management, and taxonomy structures.

• Experience working with Electronic Document Management Systems (EDMS) such as AODocs, SharePoint, Autodesk Construction Cloud, Procore, or equivalent platforms.

• Experience managing document migration, repository administration, and reporting activities.

• Proven experience facilitating stakeholder reviews, managing action items, and driving deliverables to completion.

• Advanced proficiency in Google Workspace, Microsoft Office Suite, and reporting tools.

• Experience developing process documentation, knowledge articles, and user training materials.

Preferred Qualifications

• Experience with enterprise knowledge management programs and governance frameworks.

• Experience supporting construction turnover, readiness, commissioning, or operational handover activities.

• Experience with automation tools, scripting, data migration utilities, or workflow optimization initiatives.

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