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Open nowPosted 25 days ago

Document Controller

MyCareersFuture94,028 open roles

Pay
SGD 2,500 – SGD 3,500 a month
Where
West, Singapore
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Your applicationOpen nowDocument ControllerMyCareersFuture · West, Singapore

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The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.4%3 days
  3. 7.8%7 days
  4. 14.3%14 days
  5. 33.7%30 days
This job: posted 25 days ago

The posting

Job Responsibilities

  • Manage and maintain project documents, drawings, correspondence, and records within the Electronic Document Management System (EDMS).
  • Ensure all project documentation is accurately registered, categorized, distributed, archived, and retrievable in accordance with project requirements.
  • Administer document control workflows, including submissions, reviews, approvals, revisions, and transmittals.
  • Monitor document status and ensure timely processing of deliverables between internal teams, consultants, contractors, and clients.
  • Maintain document registers, metadata attributes, workflow states, and audit trails to ensure data integrity and traceability.
  • Coordinate with project stakeholders to ensure compliance with document control procedures and information management requirements.
  • Generate and maintain project reports, dashboards, and performance metrics using Excel, Power BI, or other reporting tools.
  • Support the implementation and adherence to ISO 9001 quality management standards and ISO 19650 information management requirements where applicable.
  • Manage and maintain Deliverables Management (DM) processes within Bentley ProjectWise or similar EDMS platforms.
  • Conduct regular document audits to ensure compliance with project, client, and regulatory requirements.
  • Assist in the development and continuous improvement of document control procedures, templates, and workflows.
  • Provide training and guidance to project teams on document management systems and best practices.

Job Requirements

  • Diploma in Business Administration, Information Management, Engineering, or a related discipline, or equivalent qualification.
  • Minimum 5 years of relevant experience in document control, registry management, or project information management, preferably within large-scale infrastructure, construction, engineering, or transportation projects.
  • Strong knowledge of document control principles, records management, and quality management systems.
  • Familiarity with ISO 9001 and/or ISO 19650 (Information Management using BIM) standards will be an advantage.
  • Proficient in Microsoft Office Suite, particularly: Microsoft Excel (Pivot Tables, Power Query, advanced reporting)Power BI dashboard development and maintenance
  • Experience with Bentley ProjectWise and its Deliverables Management (DM) module is highly preferred.
  • Extensive experience managing Electronic Document Management Systems (EDMS), including: Metadata and attribute management, document workflows and revision control, Audit trails and document traceability, Information governance and compliance
  • Strong analytical, organizational, and problem-solving skills with excellent attention to detail.
  • Ability to manage a high volume of documents and deliverables under tight deadlines.
  • Excellent communication and stakeholder management skills.
  • Able to work independently and collaboratively within a multidisciplinary project environment.
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