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Open nowPosted 13 days ago

Document Controller

MyCareersFuture94,028 open roles

Pay
SGD 6,000 – SGD 6,500 a month
Where
Singapore
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Your applicationOpen nowDocument ControllerMyCareersFuture · Singapore

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This job: posted 13 days ago

The posting

Camarine Supervision is currently supporting a client in the offshore, marine and energy sector in the search for an experienced

Key Responsibilities:

  • Manage and maintain project documentation in accordance with established document control procedures and requirements.
  • Receive, register, distribute, track and archive project documents and correspondence.
  • Maintain accurate document registers, transmittals and document status reports.
  • Ensure documents are correctly identified, version-controlled and distributed to relevant stakeholders.
  • Monitor document revisions and ensure the latest approved documents are available to project teams.
  • Coordinate the submission, review, approval and return of technical and project documentation.
  • Manage incoming and outgoing document transmittals and maintain proper records.
  • Follow up with relevant departments, contractors, vendors and project stakeholders on outstanding documentation.
  • Ensure project documentation is properly filed and readily retrievable when required.
  • Support document numbering, coding, naming conventions and document classification.
  • Maintain electronic and, where required, hard-copy document filing systems.
  • Prepare regular document control reports and provide updates on document status and outstanding submissions.
  • Assist project teams with document retrieval, distribution and administrative requirements.
  • Ensure documentation is handled in accordance with project procedures, quality requirements and confidentiality requirements.
  • Support project close-out activities, including compilation, checking and archiving of final project documentation.

Requirements

  • Diploma or Degree in Business Administration, Engineering, Information Management, or a related discipline.
  • 3–7 years of relevant experience in document control, preferably within the offshore, marine, oil & gas, energy, EPC, shipyard or engineering industries.
  • Experience working on large-scale engineering, construction, offshore or marine projects is highly preferred.
  • Familiarity with document management systems and electronic document control platforms.
  • Good understanding of document numbering, revision control, transmittals and document registers.
  • Proficient in Microsoft Office, particularly Excel and Word.
  • Strong attention to detail and organisational skills.
  • Good written and verbal communication skills.
  • Ability to manage multiple documents, priorities and deadlines in a fast-paced project environment.
  • Able to work effectively with engineers, project managers, contractors, vendors and other stakeholders.
  • Strong sense of confidentiality and accuracy when handling project documentation.
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