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Open nowPosted 17 days ago

Documentation Specialist (Import / Export)

MyCareersFuture94,028 open roles

Pay
SGD 3,000 – SGD 4,000 a month
Where
Central, Singapore
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Your applicationOpen nowDocumentation Specialist (Import / Export)MyCareersFuture · Central, Singapore

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This job: posted 17 days ago

The posting

Documentation Specialist (Import / Export)

Work Location & Hours

  • Work Location: Central / Downtown Core (Within 5 minutes' walking distance from Raffles Place MRT)
  • Working Hours: Monday to Friday, 9:30 AM – 6:30 PM (Enjoy a smoother morning commute!)

As a Documentation Specialist, you will manage the full spectrum of import/export shipping documentation and coordination to ensure smooth customs clearance and timely delivery. Your key responsibilities include:

  1. Documentation Preparation: Prepare, check, and process complete sets of shipping documents, including Commercial Invoices, Packing Lists, Bill of Lading (B/L)and customs declaration forms.
  2. Shipment Coordination: Liaise closely with freight forwarders, shipping lines, and carriers for booking, freight rates, and vessel schedules.
  3. Customs Clearance & Compliance: Coordinate import/export customs declarations and permits. Resolve any shipment delays or customs issues proactively.
  4. Letter of Credit (L/C): (If applicable) Review and handle Letter of Credit transactions, ensuring strictly "clean" documents for bank negotiation and timely collection of payment.
  5. Data & Record Management: Maintain systematic filing of all trade contracts, shipping documents, and invoices. Ensure accurate data entry into the ERP/internal system.
  6. Cross-functional Communication: Coordinate with Sales, Procurement, Warehouse, and Finance teams to align on shipment schedules and payment statuses.

## Job Requirements

  • Education: Diploma or Degree in International Trade, Logistics, Supply Chain Management, Business Administration, or a related discipline.
  • Experience: Minimum 2 years of experience in shipping documentation or freight forwarding. Prior hands-on experience in full-set import and export procedures is highly preferred.
  • Key Skills: Strong knowledge of international trade procedures, Incoterms, and customs regulations. Familiarity with Letter of Credit (L/C) applications and banking documentation processes is an added advantage.
  • Language Proficiency: Excellent command of written and spoken English . Ability to communicate in a second language (Mandarin) to liaise with overseas suppliers/vendors is a plus.
  • Technical Skills: Proficient in MS Office (especially Excel) and experienced with ERP or freight management systems.
  • Attributes: Exceptional attention to detail (highly meticulous), well-organized, and able to work independently under tight deadlines.
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