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Open nowPosted 7 days ago

Estate, Admin Executive (12 months)

MyCareersFuture94,028 open roles

Pay
SGD 2,600 – SGD 3,200 a month
Where
Central, Singapore
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Your applicationOpen nowEstate, Admin Executive (12 months)MyCareersFuture · Central, Singapore

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The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.4%3 days
  3. 7.8%7 days
  4. 14.3%14 days
  5. 33.7%30 days
This job: posted 7 days ago

The posting

Job Purpose

We are seeking a proactive and organized Administrative Executive to support procurement activities, project tracking, and coordination functions. The successful candidate will play a key role in ensuring smooth administrative operations, timely procurement processes, and effective coordination among internal teams, vendors, and stakeholders.

Key Responsibilities

Procurement Administration

  • Source quotations and conduct price comparisons from vendors and suppliers.
  • Prepare purchase requisitions, purchase orders, and procurement-related documentation.
  • Liaise with vendors on quotations, deliveries, invoices, and payment matters.
  • Monitor procurement timelines to ensure timely delivery of goods and services.
  • Maintain procurement records, supplier databases, and contract documentation.
  • Support vendor evaluation and onboarding processes.

Project Tracking & Monitoring

  • Maintain project schedules, trackers, and status reports.
  • Monitor project progress, milestones, and deliverables to ensure timely completion.
  • Coordinate with project teams to obtain updates and follow up on outstanding action items.
  • Prepare project reports, dashboards, and summaries for management review.
  • Maintain proper filing and documentation of project records.

Coordination & Administrative Support

  • Coordinate meetings, site visits, and project-related activities.
  • Prepare meeting agendas, minutes, and follow-up action logs.
  • Liaise with internal departments, contractors, vendors, and external stakeholders.
  • Manage correspondence, document control, and filing systems.
  • Provide general administrative support to the team as required.

Requirements

  • Diploma in Business Administration, Procurement, Project Management, or related disciplines.
  • Minimum 1–3 years of experience in administration, procurement, or project coordination.
  • Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
  • Good communication and interpersonal skills.
  • Detail-oriented with strong follow-up and coordination skills.
  • Ability to work independently and manage multiple priorities.
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