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Open nowPosted 2 days ago

Executive

MyCareersFuture94,028 open roles

Pay
SGD 3,500 – SGD 4,500 a month
Where
West, Singapore
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Your applicationOpen nowExecutiveMyCareersFuture · West, Singapore

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on MyCareersFuture's own form.

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The clock on this job

Early applications get read.

7.7% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 2 days ago

The posting

Administration:

  • Provide direct administrative support to the Head of Administration, including preparing documents, coordinating follow-up and helping to keep departmental priorities on track.
  • Maintain accurate organisational records and trackers assigned by the Head of Administration, in line with procedures and confidentiality requirements.
  • Coordinate schedules, meetings, venue bookings, communications, registration, transport and other logistics for assigned activities.
  • Prepare correspondence, forms, reports, presentations, minutes and simple tracking updates as required.
  • Support purchasing and inventory administration, including obtaining quotations, tracking orders and organising supporting documents for Finance.
  • Help maintain orderly, shared files, templates and handover records, and follow up on agreed action items.
  • Carry out other administrative duties assigned by the Head of Administration.

IT support:

  • Support the Head of Administration in implementing the organisation's IT work plan, maintaining oversight of outstanding issues and coordinating with the appointed IT provider.
  • Provide first-line assistance to staff with laptops, accounts, Microsoft 365, printers, connectivity and common software issues; document and escalate problems beyond the role's access or expertise.
  • Maintain the IT asset and license registers, including device assignment, condition, warranties and renewal dates.
  • Support staff onboarding and offboarding by coordinating devices, account requests, access changes and equipment return with the approved IT provider or administrator.
  • Liaise with vendors and the managed service provider on support tickets, repairs, replacements, updates and agreed IT projects.
  • Promote basic cyber hygiene and follow approved access, backup, data protection and incident reporting procedures. Do not make security or system changes without authorisation.

Youth out reach and relationships:

  • Map communities and identify ways to reach children and youth, especially those with fewer opportunities for structured activities; build trust through consistent, respectful contact.
  • Recruit and register participants, follow up with new or absent youth, identify barriers to participation and develop appropriate mentoring relationships.
  • Maintain participant and attendance records, note emerging support needs and leadership potential, and refer concerns or needs to the appropriate staff or services.
  • Build relationships with schools, the Social Service Office, community organisations and other partners; coordinate outreach activities, school programme proposals and appropriate referral pathways.

Football and youth development:

  • Coordinate regular training with Football Plus, coaches and volunteers, including schedules, venues, equipment, transport, attendance, competitions and other activities.
  • Work with coaches to align sessions with youth development goals, integrate values appropriately, monitor participation and progress, and build a positive club culture. The Executive need not be the head football coach.
  • Coordinate volunteers and mentors, including recruitment, scheduling, support and completion of required onboarding before unsupervised youth contact.
  • Where approved, organise education or tuition support by coordinating tutors, learning sessions and attendance, and connecting young people with further support when needed.
  • Engage parents and guardians through onboarding, consent, regular communication, follow-up and family activities.
  • Complete programme risk assessments and incident records, follow safeguarding and transport procedures, and promptly escalate welfare or safety concerns.

Fundraising and programme accountability:

  • Coordinate the youth outreach and football fundraising portfolio with the relevant leadership and Finance staff, including campaign and event planning, proposals, sponsor and donor follow-up, and tracking commitments and outcomes.
  • Keep programme budgets, spending and funding needs visible to the programme lead; follow approval and donation handling procedures.
  • Provide a monthly programme update covering youth reached, attendance and retention, mentoring and education support, partnerships, volunteers, safety matters, spending and funding needs.

Requirements:

  • Experience coordinating youth, sports, community or volunteer activities; familiarity with grassroots football and youth development is an advantage.
  • Able to build trust with young people and families and work effectively with coaches, schools and community partners; fundraising or donor engagement experience is an advantage.
  • Sound administrative and organisational skills, with attention to records, deadlines and follow-up.
  • Practical familiarity with Microsoft 365 and common workplace devices, and the ability to troubleshoot routine IT issues and work effectively with technical vendors.
  • Able to communicate respectfully with young people, families, volunteers, partners and colleagues.
  • Willing to work some evenings or weekends when football sessions or events require it, with scheduling arranged by the organisation.
  • Commitment to safeguarding, confidentiality and Teen Challenge (Singapore)'s mission and values.
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