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Open nowPosted 24 days ago

Executive Assistant (Secretary)

MyCareersFuture94,028 open roles

Pay
SGD 5,500 – SGD 8,000 a month
Where
Central, Singapore
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Your applicationOpen nowExecutive Assistant (Secretary)MyCareersFuture · Central, Singapore

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The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.4%3 days
  3. 7.8%7 days
  4. 14.3%14 days
  5. 33.7%30 days
This job: posted 24 days ago

The posting

Job Title: Executive Assistant to Managing Director

Location: East Singapore

About the Role

We are seeking a highly organised and professional Executive Assistant to provide comprehensive administrative and secretarial support to the Managing Director. This is a key role that requires discretion, strong communication skills, and the ability to manage a busy executive office in a fast-paced environment. You will act as a trusted point of contact for internal and external stakeholders, ensuring the smooth operation of the MD's daily activities.

Key Responsibilities

  • Manage the Managing Director’s complex calendar, scheduling meetings, appointments, and travel arrangements
  • Screen and respond to emails, phone calls, and correspondence on behalf of the MD
  • Prepare and coordinate meeting materials, presentations, and reports
  • Take minutes during key meetings and follow up on action items
  • Coordinate travel itineraries, including flights, accommodation, and visas
  • Process expense claims, invoices, and other administrative tasks
  • Liaise with internal teams and external partners, maintaining strong professional relationships
  • Support the MD with project coordination and ad-hoc tasks as required
  • Handle confidential and sensitive information with discretion
  • Assist with organising internal events, town halls, and executive visits

Requirements

Essential

  • Minimum 5 years of experience as an Executive Assistant or Personal Assistant to senior leadership
  • Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
  • Excellent written and verbal communication skills
  • Exceptional organisational and time management abilities
  • Ability to work independently and handle multiple priorities
  • High level of discretion and professionalism
  • Experience organising travel and itineraries for senior executives
  • Ability to work in a fast-paced, dynamic environment To Apply (via Harold Consultancy) For a confidential discussion, please submit your detailed CV to Dennis Wee at [email protected].
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