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Open nowPosted 24 days ago

Executive (HR & Administration)

MyCareersFuture94,028 open roles

Pay
SGD 2,500 – SGD 3,800 a month
Where
North, Singapore
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Your applicationOpen nowExecutive (HR & Administration)MyCareersFuture · North, Singapore

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on MyCareersFuture's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

7.7% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 24 days ago

The posting

Job Summary:

We are seeking a dynamic and organized HR Admin cum Personal Assistant to provide comprehensive administrative support across HR functions for a small team while managing the personal and executive needs of senior leadership. This dual-role position requires exceptional multitasking abilities, discretion, and strong interpersonal skills.

Key Responsibilities:

Human Resources Administration:

  • Employee Records Management: Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations.
  • Recruitment Support: Assist in the hiring process, including posting job openings, screening resumes, scheduling interviews, and onboarding new hires.
  • HR Policies: Ensure staff adherence to HR policies and procedures, and address basic HR queries.
  • Training Coordination: Organize and track employee training programs and professional development initiatives.

Administrative Tasks:

  • Diary Management: Manage schedules,appointments, and meetings for senior executive.
  • Correspondence Handling: Manage and prioritize emails, calls, and communications on behalf of the executive.
  • Meeting Preparation: Prepare agendas,minutes, and follow-up actions for meetings.
  • Confidential Support: Handle sensitive information with utmost confidentiality and discretion.
  • Trainer Management: Manage trainer scheduling and documentation.
  • Post-Programme Documentation: Generate certificates and prepare post programme deliverables.
  • External Stakeholders Liaison: Coordinate with external suppliers for services, products.
  • Online Order Management: Handle orders and customer enquiries from online platforms.
  • Office Administration: Prepare necessary paperwork and office documents when required.

Key Skills and Competencies:

  • Strong organizational and time-management skills.
  • Excellent communication and interpersonal skills.
  • High attention to detail and problem-solving abilities.
  • Ability to handle sensitive information with confidentiality.
  • Proficient in Google / Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Qualifications and Experience:

  • Diploma or degree in Human Resources, Business Administration, or a related field.
  • Proven experience in HR administration and Business admin roles.

Work Environment:

  • Dynamic and fast-paced environment requiring flexibility and adaptability.
  • Close collaboration with senior executives and cross-functional teams.
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