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Open nowPosted 15 days ago

F&B Operation Admin

MyCareersFuture94,028 open roles

Pay
SGD 2,500 – SGD 3,000 a month
Where
Singapore
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Your applicationOpen nowF&B Operation AdminMyCareersFuture · Singapore

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The clock on this job

Early applications get read.

15.1% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.4%1 day
  2. 6.5%3 days
  3. 15.1%7 days
This job: posted 15 days ago

The posting

Job Summary

The F&B Operations Admin provides administrative and operational support to ensure the smooth and efficient running of daily food & beverage operations. The role involves coordinating documentation, inventory and purchasing records, staff administration, sales reporting, supplier communication, and other operational matters.

Key Responsibilities

1. Administrative & Operational Support

  • Provide day-to-day administrative support to the F&B Operations team.
  • Maintain accurate records, reports, forms, checklists, and operational documents.
  • Coordinate internal communications and follow up on operational matters.
  • Assist with preparation of meetings, schedules, and operational updates.
  • Ensure proper filing and documentation of F&B records.

2. Inventory & Purchasing Administration

  • Assist in monitoring inventory levels and stock movements.
  • Prepare and maintain purchase orders, delivery orders, invoices, and related documents.
  • Liaise with suppliers regarding orders, deliveries, discrepancies, and product availability.
  • Assist with monthly stock counts and inventory reconciliation.
  • Track wastage, usage, and stock variances and highlight irregularities to management.

3. Sales & Reporting

  • Compile daily, weekly, and monthly F&B sales reports.
  • Assist in tracking sales, expenses, costs, and operational performance.
  • Maintain accurate records for food and beverage costs.
  • Prepare reports and supporting documents for management review.
  • Assist with basic data entry and analysis using Excel or other systems.

4. Staff Administration

  • Assist with staff scheduling, attendance, leave records, and related documentation.
  • Coordinate operational communications with outlet and kitchen teams.
  • Maintain updated staff records and training documentation.
  • Assist management with onboarding and administrative arrangements for new employees.

5. Compliance & Operations

  • Ensure operational documents and records are maintained according to company requirements.
  • Assist in monitoring food safety, hygiene, workplace safety, and operational standards.
  • Support internal audits, inspections, and management reviews.
  • Follow up with relevant departments on corrective actions and outstanding issues.

6. General Support

  • Assist in outlet openings, events, promotions, and special F&B projects when required.
  • Coordinate with Finance, HR, Procurement, Kitchen, Operations, and other departments.
  • Perform other duties and ad-hoc administrative tasks assigned by management.

Requirements

  • Diploma or equivalent qualification in Business Administration, Hospitality, F&B Management, or a related field.
  • 1–3 years of administrative or F&B operations experience preferred.
  • Good working knowledge of Microsoft Office, particularly Excel.
  • Strong organizational and time-management skills.
  • Good attention to detail and accuracy in documentation.
  • Good communication and interpersonal skills.
  • Able to work independently as well as with cross-functional teams.
  • Comfortable working in a fast-paced F&B environment.
  • Knowledge of POS, inventory, purchasing, or accounting systems is an advantage.

Key Competencies

  • Administrative and organizational skills
  • Attention to detail
  • Inventory and document control
  • Data entry and reporting
  • Communication and coordination
  • Problem-solving
  • Teamwork
  • Time management
  • Confidentiality and professionalism
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