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Open nowPosted 14 days ago

Facilities Administrator

MyCareersFuture94,028 open roles

Pay
SGD 2,000 – SGD 2,800 a month
Where
Central, Singapore
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Your applicationOpen nowFacilities AdministratorMyCareersFuture · Central, Singapore

  1. YouYes, apply to this one.

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The clock on this job

Early applications get read.

7.7% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 14 days ago

The posting

The Facilities Administrator provides administrative and coordination support for day-to-day facilities management operations. The role is responsible for maintaining records, coordinating work orders and contractors, supporting billing and reporting activities, and ensuring that facilities-related documentation and administrative processes are completed accurately and on time. The position will work closely with the Site Lead, Facilities/M&E team, subcontractors, contractors, and client representatives to ensure smooth and efficient site operations.

Key responsibilities

  • Provide administrative and coordination support for daily facilities management operations.
  • Maintain and update facilities records, maintenance schedules, work orders, service reports, and related documentation.
  • Coordinate with contractors and subcontractors on maintenance requests, service appointments, work schedules, and follow-up activities.
  • Track and monitor work orders to ensure that maintenance requests are completed within the required timeframe.
  • Assist with the preparation of monthly reports, operational reports, maintenance records, and management reports.
  • Support the Site Lead in preparing and maintaining documentation required under the facilities management contract.
  • Assist with billing and payment administration, including checking supporting documents, invoices, work completion records, and subcontractor submissions.
  • Maintain proper filing and documentation of contracts, quotations, purchase orders, invoices, maintenance records, and service reports.
  • Coordinate meetings, site activities, inspections, and other facilities-related appointments when required.
  • Assist in tracking defects, rectification works, and outstanding maintenance issues, and follow up with relevant contractors.

About you

  • Diploma in Business Administration, Facilities Management, Building Services, Engineering, or a related discipline.
  • Minimum 2–3 years of relevant experience in facilities administration, property management, building management, engineering administration, or a similar role.
  • Experience in facilities management or M&E operations will be an advantage.
  • Good working knowledge of Microsoft Office, particularly Excel, Word, and Outlook.
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