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Open nowPosted yesterday

Facilities Administrator and Receptionist

MyCareersFuture96,520 open roles

Pay
SGD 2,000 – SGD 3,500 a month
Where
Central, Singapore
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Your applicationOpen nowFacilities Administrator and ReceptionistMyCareersFuture · Central, Singapore

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The clock on this job

Early applications get read.

8.1% of postings close within 7 days. Measured by our own scanner across the market. MyCareersFuture postings stay open a median of 4 days.

Share of postings closed within
  1. 1.8%1 day
  2. 3.5%3 days
  3. 8.1%7 days
  4. 15.1%14 days
  5. 33.9%30 days
This job: posted yesterday

MyCareersFuture median: 4 days open

The posting

Job Description

Role Summary As the front-line representative for our facilities management team, you are the welcoming face and first point of contact for the site. This role blends exceptional front-of-house customer service with vital administrative support for daily building operations, ensuring a seamless, safe, and professional environment for all clients, employees, and visitors.

Key Responsibilities

  • Front of House Excellence: Greet guests, employees, and clients with professionalism and enthusiasm. Manage visitor registration, issue access badges...
  • Facilities Helpdesk & Liaison: Act as the primary bridge between building occupants and the FM team. Log facility issues, route maintenance tickets to the appropriate staff, and follow up to ensure prompt resolution.
  • Vendor & Contractor Coordination: Welcome and sign in external contractors. Ensure vendors are briefed on basic site safety protocols and seamlessly directed to their work areas.
  • Site Presentation & Event Support: Maintain the pristine appearance of the reception area and meeting rooms. Assist the wider FM team with meeting room bookings, event setups, and ad-hoc logistical requests.
  • Health, Safety & Security: Serve as the "eyes and ears" of the facility. Monitor front-desk access control, report cleanliness or safety hazards immediately, and assist with logging incident reports.

Requirements & Qualifications

  • Experience: 2+ years of experience in reception, corporate front-of-house, or hospitality. (Prior experience working within a facilities management, property management, or corporate real estate environment is highly advantageous).
  • Customer Focus: A proactive, "can-do" attitude with a passion for anticipating client needs and delivering "WOW" customer service in a corporate setting.
  • Communication: Exceptional verbal and written communication skills. Ability to effectively and professionally interact with senior executives, general staff, and external contractors.
  • Organization & Multitasking: Highly organized with the ability to manage busy front-desk foot traffic while processing facility requests and administrative tasks.
  • Problem-Solving & Tech Savvy: Solution-oriented with the ability to navigate ambiguity. Comfortable using or learning visitor management systems and FM ticketing/helpdesk
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