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Open nowPosted 10 days ago

Facilities Coordinator

MyCareersFuture94,028 open roles

Pay
SGD 2,800 – SGD 3,100 a month
Where
Singapore
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Your applicationOpen nowFacilities CoordinatorMyCareersFuture · Singapore

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on MyCareersFuture's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

7.7% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 10 days ago

The posting

Job Responsibilities

Events Scope

● First responder to any event space bookings or queries reported by users and manage the ticketing system accordingly.

● Lead the setup of event space bookings as requested by the user

● Coordinating and communicating with requestor/host for event bookings.

● Update documents and calendars forevent and spaces tracking

● Workplace event conceptualisation, planning and execution with clients and stakeholders

● Plan and lead festive decorations and events/activities in the office

● Preparation and designing of event related graphics and signages as required.

● Support in the preparations and rotating standby duties for workplace events at the Premises

Pantry Scope

● Manage the food, beverages and stationeries stocks ordering for the Premises

● Responds to request regarding the food pantry and office supplies in a timely manner.

● Placing orders for food and beverage for the weekly specials and events.

● Lead the set-up and preparation of the weekly specials and any workplace events Process payments for vendors after receiving orders.

● Manage inventory list for stationery and pantry supplies.

● Manage inventories of pantry equipment, plates, cups, cutlery and utensils.

● Manage storage areas and ensure that area is stocked correctly and safely.

● Practice FIFO and ensure no expiry/damages to pantry inventory.

● Practice periodic update to pantry varieties to improve user satisfaction.

JIRA Scope

● Respond to tickets related to events and pantry

● Process name card requests by users

● Process digital signage requests by users

Miscellaneous

● Carry out daily/weekly/ monthly site walks and inspections.

● Provide relief coverage for Reception, as and when required, including daily breaks.

● Support the backfill reception, if needed.

● Support in the drafting of communication and design of posters / signages.

● Administrative duties, e.g. update documents.

● Other duties as assigned by the Site Lead.

Knowledge, Skill and Abilities Required

■ Have relevant experience in facility management or pantry management

■ Experience in using Canva, ARIBA and SAP applications

■ Strong customer service skills for internal and external customers

■ Excellent communication and interpersonal skills are key

■ Proactive and outgoing personality is a plus

■ Good vendor management skills

■ Ability to work in a team

■ Excellent time management skills

■ Meticulous and attention to details

■ Demonstrate professionalism when dealing with challenging stakeholders

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