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Open nowPosted today

Finance and Admin Executive

MyCareersFuture94,028 open roles

Pay
SGD 3,000 – SGD 3,500 a month
Where
West, Singapore
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Your applicationOpen nowFinance and Admin ExecutiveMyCareersFuture · West, Singapore

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Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.4%3 days
  3. 7.9%7 days
  4. 14.2%14 days
  5. 34.1%30 days
This job: posted today

The posting

Company Overview

TAYTONN is a dynamic company growing within a larger group across Asia, Australia, and New Zealand. We specialize in sales and distribution of ingredients to the Fragrance & Flavor industry in the Asia Pacific region.

Job Summary

The Finance and Admin Executive handles day-to-day accounting functions and financial reporting support, while providing essential office administrative coordination. This role requires basic accounting professionalism, clear communication, and a resourceful, proactive approach to managing general office administration and operations.

Responsibilities

Accounts

  • Manage Accounts Receivable by processing receipts and following up with customers on outstanding payments to support cash flow.
  • Conduct regular follow-ups and age analysis on outstanding payments to maintain accurate cash flow management.
  • Manage Accounts Payable by processing invoices and payments, resolving discrepancies with vendors to ensure timely payments.
  • Resolve invoice, purchase order, or billing discrepancies through direct communication with vendors and internal teams.
  • Assist in preparing daily sales reports to provide timely financial insights.
  • Prepare and post accurate monthly journal entries, including prepayments, accruals, and depreciation, to maintain financial accuracy.
  • Prepare monthly balance sheet schedules and perform bank reconciliations to ensure financial records are accurate and up to date.
  • Prepare GST returns and ensure timely tax filings in compliance with local regulations.
  • Assist with internal and external audit queries by compiling required schedules and documentation for auditors.
  • Contribute to finance-related initiatives that support business growth and operational improvements.

Office Administration

  • Serve as the primary point of contact for office inquiries, visitor reception, mail sorting, and deliveries to maintain smooth office operations.
  • Manage office supply inventory, pantry stock, and coordinate office equipment maintenance to ensure a well-functioning workplace.
  • Assist with employee onboarding administrative tasks such as issuing access passes and allocating workstations to support new hires.
  • Maintain a clean, organized, and professional office environment to promote a positive workplace culture.
  • Liaise with non-trade vendors, service providers, and building management to coordinate office services and maintenance.
  • Organize office events and team-building activities to enhance employee engagement and morale.
  • Perform ad-hoc operational and administrative duties as required to support overall office efficiency.

Competencies and qualifications

  • Minimum Diploma or Degree in Accounting, Finance, or equivalent.
  • 1–2 years of relevant experience in accounts and general office administration; entry-level candidates or junior executives looking to grow are welcomed to apply.
  • Proficient in accounting software and Microsoft Excel to perform accounting and reporting tasks effectively.
  • Basic familiarity with local accounting standards and GST submission requirements to ensure compliance.
  • Strong attention to detail, numerical accuracy, and organizational ability to maintain high-quality work.
  • Professional verbal and written communication skills with a willingness to learn and adapt.
  • Proactive, solution-oriented mindset to independently handle administrative operations and resolve workplace challenges.
  • Ability to multitask and prioritize tasks effectively in a dynamic work environment.
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