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Open nowPosted yesterday

Front Office & Facilities Executive #EAT

MyCareersFuture94,028 open roles

Pay
SGD 3,500 – SGD 4,500 a month
Where
Central, Singapore
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Your applicationOpen nowFront Office & Facilities Executive #EATMyCareersFuture · Central, Singapore

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.4%3 days
  3. 7.9%7 days
  4. 14.2%14 days
  5. 34.1%30 days
This job: posted yesterday

The posting

Job Summary

Provide professional reception and office support to ensure smooth daily operations, deliver excellent client service, and coordinate administrative and facilities management tasks within a dynamic office environment.

Responsibilities

  • Greet clients, visitors, and employees warmly and professionally to create a positive first impression
  • Deliver high-quality service to clients and VIP visitors, addressing enquiries promptly and effectively
  • Manage incoming calls and direct enquiries to appropriate personnel or departments to ensure efficient communication
  • Coordinate meeting room bookings and arrange logistics for VIP visitors to support seamless meetings
  • Manage the reception mailbox and handle day-to-day correspondence to maintain organized communication flow
  • Maintain accurate visitor records and reception documentation to support security and reporting requirements
  • Coordinate incoming and outgoing mail, courier services, and deliveries to ensure timely processing
  • Support invoice processing and general administrative tasks to assist financial and operational functions
  • Prepare reception and operational reports, including visitor statistics, call volumes, and incident records for management review
  • Coordinate servicing, maintenance, and repairs of office equipment to ensure operational reliability
  • Manage office supplies procurement, inventory, and distribution to maintain adequate stock levels
  • Liaise with vendors and external service providers to maintain positive working relationships and service quality
  • Assist the Office Manager in daily office operations to ensure smooth workflow and problem resolution
  • Respond to employees’ business travel enquiries and coordinate with corporate travel agency for flight arrangements
  • Assist employees with hotel reservations and other travel-related requirements to facilitate business trips
  • Provide day-to-day operational and administrative support to the Office Manager to enhance office efficiency
  • Support other departments with ad hoc administrative tasks as needed to foster cross-functional collaboration
  • Ensure proper handover and backup arrangements are in place to maintain uninterrupted reception and office support

Preferred competencies and qualifications

  • Diploma or Degree in Hospitality, Hotel Management, Business Administration, or related discipline
  • Around 3–5 years of relevant experience in reception, front office, hospitality, office administration, or workplace services

For interested candidates, please send your updated resume:

Email: [email protected]

Angela Teh Ling Wei

(CEI No.R1104464)

Recruit Express Pte Ltd

EA License No. 99C4599

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