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Open nowPosted 13 days ago

Global Admin Office & HR Assistant / Receptionist

MyCareersFuture94,028 open roles

Pay
SGD 5,000 – SGD 8,000 a month
Where
Central, Singapore
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Your applicationOpen nowGlobal Admin Office & HR Assistant / ReceptionistMyCareersFuture · Central, Singapore

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This job: posted 13 days ago

The posting

Salling Search is currently recruiting for a Global Admin Office & HR Assistant / Receptionist for a global shipping company based in Singapore.

This is a high-visibility, varied role supporting the day-to-day running of a growing Singapore office (currently around 13 people, expanding to approximately 17-20), with plenty of scope to take ownership and grow into broader office operations or HR support over time.

Responsibilities

  • Provide general administrative support to ensure smooth day-to-day office operations
  • Greet visitors and clients, providing a professional and welcoming front-of-house experience
  • Manage diaries, meeting room bookings, and logistics across departments
  • Manage the Global Administration inbox and assist with signatories and internal approvals
  • Coordinate logistics for internal and external meetings, including room setup and catering
  • Arrange travel bookings and visas as required, using the company's travel system
  • Monitor and maintain office supplies inventory, place orders, and liaise with suppliers
  • Ensure kitchen and shared office spaces are clean, tidy, and well stocked
  • Support the Singapore Office Manager with day-to-day office operations and ad hoc tasks
  • Handle confidential information with discretion and professionalism
  • Assist with office moves and desk allocations as required
  • Support onboarding and induction for new joiners, including welcome packs, first-day logistics, and in-person inductions
  • Maintain onboarding checklists and ensure documentation is completed and filed correctly
  • Assist with offboarding coordination, including exit logistics and collection of company property
  • Support wider HR team initiatives and Global Admin processes, with the opportunity to take on more HR administration duties over time

Requirements

  • 2-3 years' experience in admin, front-of-house, or team assistant roles (candidates with slightly less experience but the right attitude and energy are also welcome)
  • Strong organisational and multitasking skills with high attention to detail
  • Calm, professional, and confident communication style
  • Proactive, self-motivated, and comfortable taking ownership of tasks
  • Comfortable using Microsoft Office and internal systems
  • Happy to be fully office-based, five days a week
  • Experience in onboarding or HR admin is a bonus
  • Experience in shipping or logistics is a bonus but not essential

Contact Jarah at [email protected] for more information or apply via our website.

Jarah Ligan Reg No: R1220634 EA License No: 15S7671

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