The posting
We are looking for a responsible and experienced Halal Compliance & Administration Executive to join our food manufacturing and central kitchen operations.
The successful candidate will take an active role in maintaining our Halal Assurance System and supporting the company's MUIS Halal certification and renewal requirements. In addition, the position will undertake general administrative, accounting support and operational documentation duties as part of the company's day-to-day activities.
JOB DESCRIPTION
A. Halal Compliance & Certification
- Maintain and administer the company's Halal Assurance System and Halal-related records.
- Ensure continuing compliance with applicable MUIS Halal Certification Conditions and requirements.
- Assist management in the preparation and submission of Halal certification applications, amendments and renewals.
- Maintain Halal files, certificates, ingredient records, supplier documentation, declarations and supporting documents.
- Review new ingredients, raw materials, packaging and suppliers for Halal compliance before use.
- Verify Halal certificates and supporting documentation for ingredients and suppliers.
- Maintain an updated approved ingredient and supplier register.
- Participate in and coordinate internal Halal audits and compliance checks.
- Conduct regular checks of production, receiving, storage, preparation and handling practices.
- Identify non-compliance and follow up on corrective and preventive actions.
- Coordinate and prepare the company for MUIS audits and inspections.
- Liaise with MUIS and relevant parties on certification and compliance matters when authorised by management.
- Monitor certification and document expiry dates and ensure renewals are initiated on time.
- Assist in investigating Halal-related incidents, complaints or potential non-compliance.
- Conduct or coordinate Halal awareness and compliance training for employees.
- Maintain training records and ensure relevant employees understand applicable Halal SOPs.
- Participate actively in the company's Halal Team and perform the designated Halal role where appointed.
- Keep management informed of changes to Halal requirements that may affect company operations.
B. Administration & Accounting Support
- Perform general office administration and maintain proper company records and filing.
- Assist with accounts receivable and/or accounts payable documentation.
- Assist with preparation and checking of invoices, credit notes and supporting documents.
- Enter and maintain accounting and operational records in the company's business/accounting system.
- Assist with customer account statements and follow-up of outstanding documents or payments.
- Check supplier invoices against purchase orders, delivery orders and other supporting documents.
- Maintain proper filing of invoices, delivery orders, purchase documents and related records.
- Assist with data entry and preparation of simple accounting and management reports.
- Assist in maintaining production, inventory and purchasing records.
- Coordinate documentation between Production, Purchasing, Accounts, Sales and Management.
- Support month-end documentation and reconciliation work where required.
- Assist management with other reasonable administrative and operational duties according to business requirements.
JOB REQUIREMENTS
- Full-time position.
- Minimum 5 years of relevant working experience, preferably including Halal compliance, food manufacturing, QA/QC, food safety or certification-related responsibilities.
- Practical experience with MUIS Halal certification, renewal, audits and documentation is strongly preferred.
- Familiarity with Halal Assurance System requirements and ingredient/supplier verification.
- Candidate appointed to a MUIS-designated Halal role must satisfy the applicable MUIS personnel, competency and HCA requirements.
- Muslim candidate required where the designated MUIS Halal position requires a Muslim personnel.
- Experience working in a food manufacturing, central kitchen, catering or food-processing environment is preferred.
- Able to maintain accurate and organised compliance documentation.
- Able to conduct internal checks and follow up on corrective actions independently.
- Basic accounting or bookkeeping knowledge is preferred.
- Comfortable working with invoices, purchase orders, delivery orders and other commercial documents.
- Proficient in Microsoft Excel, Word, email and general office applications.
- Experience with accounting or ERP software will be an advantage.
- Good written and verbal communication skills.
- Able to communicate and coordinate effectively with Production, Purchasing, Accounts and Management.
- Meticulous, organised and able to work independently.
- Strong sense of responsibility, integrity and confidentiality.
- Willing to work hands-on in both compliance and administrative functions.
