The posting
Human Resources
- Manage the company's day to day human resources activities.
- Oversee the employee lifecycle from recruitment and onboarding through to resignation and offboarding.
- Prepare employment contracts, HR letters and other employee documentation.
- Maintain accurate and confidential employee records.
- Manage employee leave, attendance and other HR records.
- Provide HR support and guidance to management and employees on employment related matters.
- Assist management with employee relations and disciplinary matters.
- Coordinate probation reviews, confirmation of employment and performance reviews.
- Review HR procedures and recommend improvements where appropriate.
- Maintain and update HR policies and employee guidelines when required.
Recruitment and Manpower Planning
- Manage recruitment activities for the company's operational and administrative positions.
- Prepare and publish job advertisements on relevant recruitment platforms.
- Source and screen candidates and conduct interviews.
- Coordinate interviews and selection processes with management.
- Prepare employment documentation for successful candidates.
- Coordinate the onboarding process for new employees.
- Monitor staffing requirements and assist management with manpower planning.
- Liaise with recruitment agencies and other recruitment partners when required.
Work Pass Administration
- Manage work pass applications, renewals, transfers and cancellations through the relevant Ministry of Manpower systems.
- Monitor work pass validity and ensure that applications and renewals are submitted within the required timelines.
- Maintain proper records and documentation relating to foreign employees.
- Assist management with work pass related matters and requirements.
- Keep updated on relevant changes to Singapore work pass requirements and employment regulations.
Payroll and Statutory Administration
- Coordinate monthly payroll preparation and administration.
- Review employee salary, allowances, deductions, overtime and leave information before payroll processing.
- Coordinate CPF related matters and other applicable statutory requirements.
- Maintain accurate payroll and employee compensation records.
- Liaise with external payroll providers, accountants and other service providers when required.
- Assist with employment related reporting and administrative requirements.
HR Compliance
- Ensure that HR processes are carried out in accordance with applicable Singapore employment requirements.
- Maintain appropriate employment records and documentation.
- Keep updated on changes to relevant employment legislation and regulations.
- Ensure employment contracts and HR documentation are properly maintained.
- Support management in implementing appropriate HR policies and procedures.
- Handle employee information with a high level of confidentiality.
Administration
- Oversee general HR and administrative activities.
- Maintain organised HR and administrative filing systems.
- Coordinate with external vendors and service providers.
- Manage company and employee documentation.
- Assist management with administrative and operational projects.
- Support the business with other HR and administrative matters as required.
Requirements
- Bachelor's Degree in Human Resources, Business Administration, Management or a related discipline.
- At least 5 years of relevant experience in human resources and administration, preferably with experience in a managerial or supervisory position.
- Good knowledge of Singapore human resources practices and employment requirements.
- Experience managing recruitment and employee lifecycle processes.
- Experience handling Singapore work pass applications and related MOM processes.
- Knowledge of payroll and CPF administration.
- Experience in employee relations and performance management.
- Strong organisational and communication skills.
- Good attention to detail and ability to manage confidential information.
- Able to work independently and manage multiple responsibilities in a fast paced business environment.
- Proficiency in Microsoft Office or Google Workspace.
- Experience in the food and beverage, hospitality, retail or SME environment will be an advantage.
