The posting
1. HumanResources Administration
- Support the end-to-end recruitment process, including job postings, candidate screening, interview scheduling and candidate coordination.
- Prepare employment-related documentation, onboarding materials and employee records.
- Coordinate new employee onboarding and offboarding, ensuring required documentation and administrative processes are completed.
- Maintain accurate employee files, leave records, training records and HR documentation.
- Assist in coordinating employee training and development, including course sourcing, registration and record maintenance.
- Support employee engagement and wellness activities, including festive celebrations, health initiatives and company events.
- Prepare HR communications, including internal announcements, festive greetings and public holiday notices.
- Assist with Tripartite Standards, HR grants, surveys, audits and other HR compliance requirements.
- Provide general HR administrative support and respond to routine employee enquiries.
2.Administration & Office Management
- Support daily office administration and ensure a clean, safe and well-organised workplace.
- Monitor office supplies, pantry items and other administrative inventory and arrange replenishment when required.
- Coordinate with vendors and service providers for cleaning, printing, courier, maintenance and other office services.
- Assist with procurement activities in accordance with the Company's purchasing and approval procedures.
- Coordinate facility maintenance matters and follow up with building management and contractors where necessary.
- Maintain First Aid supplies and support workplace safety activities, fire drills and relevant training arrangements.
- Maintain administrative records, contracts, quotations and vendor documentation.
- Support cost-control initiatives by obtaining quotations, comparing vendors and monitoring administrative expenses.
3.Business Process & Documentation
- Assist the Head of HR & Admin in reviewing and documenting internal business processes and workflows.
- Prepare and update SOPs, process flows, forms, templates, policies and departmental documentation.
- Coordinate with different departments to gather information and ensure business processes are properly documented.
- Monitor outstanding action items and follow up with relevant departments on agreed process improvements.
- Identify administrative inefficiencies or repetitive processes and highlight opportunities for improvement.
- Maintain proper version control and filing of business process documents.
4.Marketing & Corporate Communications
- Support the execution of the Company's social media and digital marketing activities, including LinkedIn and other approved platforms.
- Assist in preparing social media posts, corporate announcements and other marketing content.
- Maintain and update the marketing content calendar and coordinate materials required for scheduled posts.
- Track basic social media performance, including followers, impressions and engagement, and prepare periodic reports.
- Assist in maintaining consistent corporate branding across presentations, banners, corporate gifts, email signatures and marketing materials.
- Coordinate with vendors for printing, design and production of marketing collateral.
- Support corporate events, client engagement activities and industry events.
- Assist in preparing corporate presentations, sustainability materials and other communication collateral.
