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Open nowPosted 18 days ago

HR & Facilities Administrator

MyCareersFuture94,028 open roles

Pay
SGD 2,800 – SGD 3,000 a month
Where
Central, Singapore
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Your applicationOpen nowHR & Facilities AdministratorMyCareersFuture · Central, Singapore

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

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The clock on this job

Early applications get read.

7.7% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 18 days ago

The posting

Job Descripton

HR duties

  • Review and verify volume overtime records, ensuring accuracy based on service reports and various internal portals(iCabs, Cartrack and etc)
  • Submit verified records to SG Payroll
  • Address discrepancies in the excel file that will be shared to the SG Operations Supervisor/Manager
  • Process invoice report and Employment Details sent by SG HR Executive
  • Submit processed files to SG Finance
  • Process and approve employee medical, dental,transport and benefits reimbursement claims.
  • Check that invoices match claims and manage the reimbursement process.
  • Correspond with employees of claims exceeding capped amount

Executive & Administrative Support

  • Provide high-level secretarial support to the Managing Director and HR Director.
  • Manage calendars, schedules, and appointments as required.
  • Coordinate travel arrangements and accommodation for RISG.
  • Process expense claims to ensure accurate and timely reimbursement.
  • Handle confidential documents, sensitive materials, and daily correspondence.
  • Maintain document storage operations with Crown Service and oversee office key control.

Front Desk & Visitor Experience

  • Act as the primary front desk contact, delivering professional reception support.
  • Welcome and host visitors to ensure a warm, polished, and hospitable environment which includes serving of beverages.
  • Maintain an orderly, efficient, and welcoming front-of-house area.

Facilities & Vendor Management

  • Manage facility maintenance for the Mesin and Tuas sites, keeping offices in pristine condition.
  • Conduct weekly site inspections to ensure equipment and furnishings are repaired promptly.
  • Manage and supervise third-party service providers, including despatch, cleaning staff and security guard.
  • Oversee meeting room bookings, cleanliness, and readiness.
  • Manage office asset disposal processes.

Fleet & Logistics Administration

  • Oversee company vehicle administration, including traffic summonses, offences, road tax, COE renewals, and insurance renewals.
  • Coordinate vehicle inspections with supervisors.
  • Central contact point for all travel bookings.

Office Operations & Financial Admin

  • Manage RISG petty cash, maintaining strict accountability for outgoing payments.
  • Acquire proficiency in the Purchase Order (PO) system and raise POs as needed.
  • Monitor and order stationeries, pantry supplies, printing paper, and custom printed items.
  • Handle incoming/outgoing mail distribution across departments.
  • Update office notice boards and prepare/issue staff gifts.
  • Participate in Continuous Improvement Projects and perform other duties assigned by the HR Manager.

Job Requirements

  • 3 years’ experience as an Office Administrator or relevant roles
  • Good hands-on experience in facilities management
  • Excellent command of written and spoken English
  • High level of confidentiality, professionalism and diplomacy as well as excellent interpersonal and communication skills
  • Proficient in Google Applications
  • Good team player with positive attitude
  • Meticulous and comfortable with managing large amounts of data.
  • Able to work independently

Benefits

  • 5 days work week (8.30am to 5.45pm)
  • 16 & 18 Jalan Mesin – Macpherson – Nearest MRT: Tai Seng (Bus number to reach: 8, 62, 90, 151)
  • 16 days annual leave
  • AWS
  • Medical and Dental benefits
  • Medical Insurance Coverage
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